IT office administrator

Job Title: IT Office Administrator

Location: 14475 NE 24th st, suite 210, 98007, Bellevue, WA

Long term contract position

Mode of Interview: MS Teams Video call.

Work: Onsite Only 

Interview availability time slots from the candidate

Office administrators play a key role in ensuring the smooth operation of an organization by managing various administrative tasks. Here are the typical roles and responsibilities of an office administrator:

1. Administrative Support

Manage office communications, including phone calls, emails, and correspondence.

Maintain and update filing systems (both physical and digital).

Prepare and edit documents, reports, presentations, and spreadsheets.

2. Office Management

Oversee day-to-day office operations to ensure efficiency.

Manage office supplies and inventory, including ordering and restocking.

Coordinate maintenance and repair of office equipment and facilities.

3. Scheduling and Coordination

Schedule meetings, appointments, and events.

Maintain and update calendars for executives or team members.

Coordinate travel arrangements and accommodations for staff.

4. Financial Duties

Process invoices, track expenses, and handle petty cash.

Assist with budget preparation and monitor expenditures.

Liaise with accounting departments for payroll and financial reports.

5. Human Resources Support

Assist in recruitment processes, including scheduling interviews.

Maintain employee records and ensure compliance with HR policies.

Manage onboarding processes for new hires.

6. Communication and Liaison

Serve as the first point of contact for clients, visitors, and staff.

Facilitate internal communication between departments or teams.

Handle customer or client inquiries and resolve issues promptly.

7. Compliance and Record-Keeping

Ensure compliance with company policies and legal regulations.

Keep records of office activities, contracts, and other essential documentation.

Maintain confidentiality of sensitive information.

8. Event Planning and Management

Organize and coordinate office events, meetings, and team-building activities.

Arrange logistics such as catering, equipment setup, and venue bookings.

9. IT and System Support

Provide basic troubleshooting for office IT equipment.

Coordinate with IT staff for software updates and technical support.

10. Miscellaneous Tasks

Support executives with personal tasks if required.

Assist in implementing office policies and procedures.

Handle ad hoc projects and duties as assigned.

Education:

Bachelor's degree in information Technology or related field or equivalent experience required.