Administrative Specialist

At-a-Glance:

Are you ready to build your career by joining a healthcare provider? If so, our client is hiring an Administrative Specialist!

Position Type:

• Contract
• On-site
  
  
  

Required:

• MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc), Internet and other research tools, word-processing and databases.
• Filing skills.
• Knowledge of office equipment use: fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc.
• Ability to:
• Easily grasp complex situations.
• Work independently and as a team member, as well as accept direction.
• Communicate appropriately with all levels of staff and guests.
• Pass standard clerical skills test.
  
  
  

Education and Experience Required:

• 3 years of experience in office/secretarial work, OR Associates degree in secretarial science or business AND 1 year of experience in office/secretarial work.
  
  
  

Preferred Skills:

• Ability to excel in deadline-driven, high-volume environments.
• Knowledge and use of mainframe and other resources.
  
  
  

Preferred Education and Experience:

• 4 years of secretarial experience in fast-paced environment.
• Associate’s degree in secretarial science or business.
  
  
  

Responsibilities:

• Demonstrates, through behavior, core values of integrity, compassion, balance, excellence, stewardship, and teamwork.
• Provides administrative support to Leadership team and staff.
• Assists with and/or manages calendars.
• Manages daily issues and provides project oversight as requested.
• Greets visitors and assists them as needed.
• Answers incoming calls, routes to appropriate personnel, records messages and retrieves all voicemails.
• Opens and sorts all office mail. Routes outgoing mail.
• Acknowledges receipt of packages and special deliveries for office.
• Organizes meetings, orders meals and reserves location for meetings.
• Prepares meeting materials revise and proofread for accuracy prior to distribution.
• Composes drafts for weekly agendas and other documents as requested. Composes and edits letters, memos, and other correspondence.
• Maintains filing system.
• Coordinates travel arrangements: lodging, flight, transportation, event registration, etc.
• Prepares expense reports. Tracks vendor payments, monitors check distribution and maintains detailed records.
• Prepares payment for incoming invoices, subscriptions, supply orders, etc.
• Creates PowerPoint presentations, spreadsheets as needed for various projects or events.
• May assist with contract matters and employee-HR related functions.
• Participates in project oversight/management as requested.
  
  
  

Get in Touch:

We want to hear from you! If you think you’d be a good match, submit your resume and reach out to Naveen at 862-946-6344 to learn more.

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