Documentation Specialist

Job Description:

Position Overview:

The Project Coordinator is responsible for gathering, analyzing, translating, and delivering information in clear, concise, and meaningful formats based on specific project and/or program requirements. This role adheres to established project management standards, providing support and assistance in scheduling, documentation, communication, and cost management. The Project Coordinator will update the project plan, assist in information collection and validation, and contribute to project research information. This role also facilitates collaborative documents and data stores, prepares status reports and presentations, and may coordinate the activities of a project sub-team and/or project activities as they pertain to assigned tasks.

Key Responsibilities:

• Information Management: Gather, analyze, translate, and deliver information in clear, concise, and meaningful formats based on project and program requirements.
• Project Support: Provide support and assistance to the project manager in scheduling, documentation, communication, and cost management.
• Project Planning: Update the project plan and assist in information collection and validation.
• Research Contribution: Provide input to project research information.
• Collaboration Facilitation: Facilitate the creation and maintenance of collaborative documents and data stores.
• Status Reporting: Help prepare status reports and presentations.
• Activity Coordination: Coordinate the activities of a project sub-team and/or project activities to ensure the completion of assigned tasks.
• Communication: Demonstrate excellent oral and written communication skills.

Qualifications:

• Education: Bachelor's degree in a related field is preferred.
• Experience: 2-4 years of experience in project coordination or a related role.
• Skills:
• Strong knowledge of Microsoft Office tools (Word, Excel, PowerPoint, Outlook).
• Excellent oral and written communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy.
• Ability to work collaboratively in a team environment.
• Problem-solving skills and the ability to adapt to changing project requirements.

Preferred Qualifications:

• Experience in a similar industry or field.
• Familiarity with project management software and tools.
• Certification in project management (e.g., PMP) is a plus.

Work Environment:

This position may require occasional local travel to support project needs. The role involves working closely with cross-functional teams and may require the coordination of multiple project activities simultaneously.