What are the responsibilities and job description for the Procurement Analyst position at HireTalent - Staffing & Recruiting Firm?
Job Description:
What will I be doing?
As an Analyst, Procurement, you will support the planning, organizing, and directing of purchasing functions for all HSM products within the specified module or region. Additionally, you will ensure that the established quality products are purchased at the best price while adhering to Client's standards and procedures.
You will have progressive exposure and active participation within the full spectrum of quote and order management, culminating with the assignment of and lead responsibility and accountability for executing multiple projects of aggregated scope and complexity under the mentorship of the immediate supervisor.
More specifically, you will:
• Drive RFQs, RFPs, and handle existing purchase orders to ensure completeness and accuracy; work closely with the HSMx Service Desk, who will pass along appropriate inquiries for case resolution, ranging from quote requests to warranty investigations.
• Provide Accounts Payable with the required information to ensure billing accuracy and payment reconciliation to suppliers; partner closely with Accounts Receivable to ensure invoice accuracy.
• Place orders with the appropriate supplier using the PeopleSoft purchasing program while also researching product availability, pricing, specifications, and product usage requirements or recommendations.
• Ensure the accuracy and completeness of active purchase orders, including the latest terms and conditions in compliance with applicable agreements and regulations.
• Collaborate with strategic sourcing managers and brand managers regarding product specifications and standards; maintain accurate specifications by hotel brand.
• Maintain confidential supplier databases, including order logs, requisitions, purchase orders, pricing, certificate of product liability insurance, and general supplier information.
• Establish case per order in Salesforce and accurately detail all interactions between the team and the customer. This includes detailing order acknowledgment, property follow-up, and phases throughout the order process.
What are we looking for?
We believe the success in this role will demonstrate itself through the following attributes and skills:
• Strong analytical skills and attention to detail
• Excellent interpersonal skills that build trust and instill confidence
• Ability to resolve issues swiftly and with diplomacy
• Strong problem-solving and resolution skills. This includes demonstrating the ability to address any issue in collaboration optimally.
• Ability to perform well under pressure and effectively balance multiple tasks
• Strong project/time management and organizational skills
To fulfill this role successfully, you should demonstrate the following minimum qualifications:
• One (1) year of experience in Customer Service and/or Hospitality, Procurement, Supply Management, or a related field
It would be useful in this position for you to demonstrate the following capabilities and distinctions:
• Two (2) years collaborating with suppliers/vendors and properties and/or customers
• One (1) year of experience purchasing supplies/equipment for the hospitality industry or similar
• Experience purchasing Furniture Fixtures & Equipment and F&B equipment
• Strong Presentation skills
• Proficiency with Excel, Salesforce, and Peoplesoft.
• BA/BS Bachelor’s Degree
