What are the responsibilities and job description for the Recruiting Operations Coordinator position at HireTalent - Staffing & Recruiting Firm?
Responsibilities
Provide timely assistance in opening requisitions, handle internal and external job postings, moving candidates through recruiting process through our Applicant Tracking System (ATS)
Create, prepare, and send offer letters to hiring managers and process accepts and move candidates to pre-employment screening
Prioritize timely follow-up and follow-through, thoroughness in work and attention to detail
Anticipate issues before they arise and effectively problem solve in advance - independently making quick, educated decisions
Participate in a variety of operations-based projects to help our Recruiting Team to meet and exceed corporate objectives
Provide other administrative support the recruitment function as business needs require
Qualifications
High School Diploma required; Associates degree preferred
Prior experience working in HR / Recruiting function or staffing agency as a Talent Acquisition / Recruiting Coordinator is preferred
Expertise in working with Microsoft Office 365 (Outlook, Excel and Teams) and working across time zones
Prior Applicant Tracking System (ATS) experience is strongly preferred, Workday is a plus!
Experience with Smartsheet and / or similar ticketing system is preferred
A high level of dedication to delivering outstanding customer service
Impeccable confidentiality, attention to detail, and self-organization- (strong professional resume)
Positive, flexible and ability to prioritize in a fast-paced working environment
Ability to learn quickly and balance multiple priorities at once while being efficient and calm in the face of change
Effective listening skills and strong communication skills (oral, written and telephone skills)
Ability to build strong, positive relationships across various levels of the organization
Presents high level of professionalism for virtual and onsite meetings with stakeholders
Patience and poise to interact with management at all levels
Strong teammate who demonstrates interest and ability in contributing to the recruiting team success
Ability to adapt to changes within the business
Able to work within a team environment or able to be self sufficient
Keep a pulse on the job market with advanced job matching technology.
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