Paralegal and Legal Operations Coordinator | Fully Remote US

Company Description

HireVue is where hiring happens – transforming the way organizations discover, engage, and hire the best talent. Connecting companies and candidates anytime, anywhere, HireVue’s end-to-end hiring platform features video interviewing, assessments and conversational AI. The industry leader in science backed, modern hiring solutions powered by ethical AI, HireVue has hosted more than 70 million video interviews and 200 million chat-based candidate engagements for over 1200 pioneering customers around the globe.

Job Description

This is an exciting opportunity to work directly with the General Counsel, driving innovation and efficiency across legal projects and initiatives! In this role, you'll take the lead in optimizing legal operations, ensuring automation and scalability in day-to-day workflows. You'll have the chance to shape the strategic vision and oversee its operational execution, capturing synergies across all legal functions. Collaborating with key stakeholders across departments, you’ll play a pivotal role in transforming the way the legal team operates, creating lasting impact and driving success.

Essential Duties And Responsibilities

• Support for Legal Projects and Initiatives: Provide paralegal support to legal operations, projects and initiatives, including responsibility for: tracking and supporting disputes and litigation including customer collection actions; documenting and actioning corporate compliance and governance resolutions and related filings; tracking and enabling on updates to applicable laws; draft, revise and update commercial contracting templates (e.g., MSA, NDAs) and policies (e.g., privacy policy, Terms of Use);
• Support for Contracting: Provide support to contract managers as the first point of escalation for revenue and vendor contracting issues.
• Contract queue management and redlines review of proposed agreements of low to moderate complexity, including triage, drafting and negotiating non-standard commercial and legal terms.
• Workflow Management: Manage the day-to-day legal workflow and operations, including supporting resource allocation and fostering collaboration within the legal team to drive automation and efficiency of and between legal department team members.
• Enablement: create and implement legal and contracting enablement content, materials, and processes for distribution to 3 verticals: legal to legal (e.g. playbooks), legal to HireVue team members (e.g., guru cards), and legal to customer (e.g. legal center updates) to optimize automation and scale in legal team operations and workflow; train and enable HireVue team members on such material, content and processes.
• Standardize processes and policies: Identify, develop and enforce consistent processes and policies for enhancing and maximizing legal team automation and scale.
• Operational Excellence: Work collaboratively with Legal and other internal stakeholder teams to identify and implement operational initiatives to ensure efficiency and effectiveness and ensuring alignment to capture value for the organization.
• Enablement: Working with the Enablement team, develop and provide training support for legal and other HireVue team members to drive efficiencies in the legal workflow and operations
• Technology: Identify and implement or optimize tools to streamline new or existing practices for the legal department as well as managing the design, rollout, coordination and management of new or existing systems.
• Data & Analytics: Maintain data-oriented tracking, reporting and analysis on key operational and substantive metrics to better inform operational priorities.
• Knowledge Management: Develop standardized positions and maintain a library of standard deal or legal positions, acceptable alternate positions with required approvals designated to establish accurate company risk profile and knowledge of contractual and commercial concessions.
• Communication: Coordinate and facilitate communication between the key stakeholders in each department, particularly Revenue, Legal and Finance departments to ensure smooth compliance with stated business priorities and processes.
• Project Management: Stay up-to-date on operational best practices to ensure best in class contracting and deal desk function that scales and supports the company. Work with leadership to identify, develop and prioritize appropriate projects that align with priorities.
  
  

Qualifications

Education and Experience

• Extensive familiarity with legal concepts, tasks, and responsibilities; Paralegal certification is a plus.
• Experience with cloud services and/or SaaS is a plus.
• Minimum 5 years’ experience in legal optimization strategy and implementation, including (a) identifying and implementing process improvements and efficiencies in workflows; (b) using technology and data to improve performance, (c) developing and implementing policies and practices and (d) strategic planning and execution expertise; (e) end-to-end including project and matter management, data gathering, problem-solving and communicating recommendations.
• Minimum of 5 years’ experience in legal support, including in the areas of: (a) corporate governance; (b) litigation and collection matters; (c) regulatory compliance; and (d) legal documentation.
  
  

Skills

• A natural problem solver and strategic thinker who is comfortable in a fast-paced high-growth environment.
• Self-motivated to seek out challenges and tenacious in pursuit of excellent outcomes; embraces challenging situations with a solutions-oriented mindset; willing to roll-up sleeves, pitch-in and tackle problems of all shapes and sizes.
• Organized and able to prioritize, multi-task, project manage, work independently, meet deadlines and maintain flexibility.
• Highly effective, business-friendly and persuasive communication skills including excellent negotiation and relationship-building skills; able to quickly build trust with stakeholders at all levels of the organization.
• Exemplary personal and professional integrity and business ethics
• Commitment to diversity and a respect for others
  
  

Certificates, Licenses, Registrations

• Paralegal certification
  
  

Additional Information

All team members at HireVue are expected to embody our core values, which are the H.E.A.R.T. of HireVue. They are: Hero for our Customers, Enjoy the Journey, Always do the Right Thing, Reach Forwards, and Take Action and Go.

This position is a work-from-home role. The individual in this role must be able to work from home in an environment free from distractions, where they can attend virtual video meetings. Although primarily remote, the individual in this role must be willing and able to travel occasionally as needed.

HireVue takes security seriously and has measures in place to protect work-related data in a remote setting. Our organization has implemented a BYOD (Bring Your Own Device) policy, HireVue uses Google User Enrollment, which ensures personal apps and data are kept separate from work apps and data should you choose to use your personal device for work purposes. HireVue can manage only the work-related aspects of the device, ensuring privacy for personal data.

Flexible Paid Time Off | Medical, Dental, Vision | 12 Weeks Maternity & Adoption | 401K match

Click Here for US Benefits

HireVue is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other category protected under the law. HireVue is an equal opportunity employer; committed to a community of inclusion, and an environment free from discrimination, harassment, and retaliation. All your information will be kept confidential according to EEO guidelines.

HireVue Is NOT Currently Hiring In

AK, IA, ME, MS, NM or WV.

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