Coordinator 2, Unit Finance

JOB SUMMARY

Under general direction, responsible for monitoring, overseeing, and providing technical support for school budgets, purchasing, position control, and financial operations within the unit. This includes the general fund, grant and donations, and activity budgets. In addition, serves as the primary resource for payroll, general accounting, accounts payable, and fixed assets for all schools within the unit. Ensures maximum impact of fiscal recourses and facilitates compliance to federal, state, and local guidelines and policies.

MAJOR DUTIES & RESPONSIBILITIES

• Directly support schools within the unit on budget, purchasing, payroll, direct payments, activity funds, travel and other fiscal support needs. Coordinate work between and among units and central office departments.
• Serves as first point of contact for payroll / time related issues.  Monitors daily time-related tasks in TimeClock Plus (TCP).  Monitors weekly time-related tasks in SAP.  Serves as a backup Time Recorder for campuses that do not have a backup available.  Confirm that all time is certified timely.  Assist with training.
• Oversees, monitors, and processes position control actions for the unit.
• Review purchase requests and create shopping carts for schools.
• Coordinate completion of goods receipts to ensure prompt payment of vendor invoices.
• Review and enter travel requests for schools.
• Review final travel receipts for compliance to the financial procedures manual.
• Review and enter procard transaction allocations.
• Processes and records cash deposits for unit campuses.
   

MAJOR DUTIES & RESPONSIBILITIES CONTINUED

• Performs school budget analysis, reporting, ensure account coding compliance and best practices processes to maximize the impact of fiscal resources and ensures compliance with federal, state, and local procedures and guidelines.
• Serves as schools first point of contact for accounts payable questions and issues. Monitors purchase orders to ensure goods receipts (confirmations) are entered timely and accurately.  Monitors GR/IR reports.  
• Provides budgetary support, compilation, and balancing to unit campuses in the annual budget development and amendement process.
• Assists the Director Finance & Accounting Services - Division with monitoring monthly school spending variance and projections reports.
• Responsible for developing, monitoring and refining of KPI’s for the role and the unit.
• Supports the unit team in understanding and addressing financial management challenges and engages in various continuous improvement initiatives.
• Performs other job-related duties as assigned.
   

EDUCATION

Degree in Accounting or other finance, data analysis, or technology related field.

WORK EXPERIENCE

3 years

SKILL AND/OR REQUIRED LICENSING/CERTIFICATION

SAP preferred, Microsoft Office, Office equipment (e.g., computer, copier)

Advanced Excel and PowerPoint preferred.

Ability to pay close attention to detail and accuracy;

Ability to implement effective workflow  processes and procedures; follow chain of command;

Willingness to take initiative, high level of self-motivation, and easily works independently or as part of a team;

LEADERSHIP RESPONSIBILITIES

Work Leadership. Regularly provides project management or team leadership to a group of two or more employees, but does not have formal supervisory responsibility. Leading and directing typically involves monitoring work and providing guidance on escalated issues. Most of work time is spent performing many of same duties they are leading.

WORK COMPLEXITY/INDEPENDENT JUDGMENT

Work involves the application of moderately complex procedures and tasks that are quite varied. Independent judgment is often required to select and apply the most appropriate of available resources. Ongoing supervision is provided on an "as needed" basis.

BUDGET AUTHORITY

Specifies requirements for a plan and / or budget.

PROBLEM SOLVING

Decisions are made on both routine and non-routine matters with some latitude, but are still subject to approval. Job is occasionally expected to recommend new solutions to problems and improve existing methods or generate new ideas.

IMPACT OF DECISIONS

Decisions have moderate impact to the facility / department or division, causing increased satisfaction or dissatisfaction; producing efficiencies or delays; promoting or inhibiting personal intellectual or professional development; and / or contributing to financial gain or expense. Errors may be serious, usually not subject to direct verification or check, causing losses such as improper cost calculations, overpayment or improper utilization of labor, materials or equipment. Effect usually confined to the organization itself and is short term.

COMMUNICATION/INTERACTIONS

Information sharing - gives and receives information such as options, technical direction, instructions and reporting results. Works with others to resolve problems, clarify or interpret complex information/policies, and provide initial screening/negotiations without approval authority. Interactions are mostly with customers, own supervisor and coworkers in own or other departments.

May be required to travel to Division campuses.

CUSTOMER RELATIONSHIPS

Takes routine or required customer actions to meet customer needs. Responds promptly and accurately to customer complaints, inquiries and requests for information, and coordinates appropriate follow-up. May handle escalated issues passed on from coworkers or subordinates.

WORKING/ENVIRONMENTAL CONDITIONS

Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements. Ability to carry and/or lift less than 15 pounds.