What are the responsibilities and job description for the Program Administrator position at Hispanic Federation Inc?
Who We Are
Hispanic Federation (HF) is the nation's premier Latino nonprofit membership organization. Founded in 1990, HF supports Latino families and strengthens Latino institutions through grantmaking, capacity building assistance to Latino nonprofits, advocacy, disaster relief, and direct services. The values that drive our work include a commitment to excellence, diversity, equity and inclusion, fairness and justice, and respect, empathy, and compassion.
HF has a staff of over 100 at its New York headquarters and field offices in Los Angeles, CA; Hartford, CT; Washington, DC; Orlando, FL; Chicago, IL; Charlotte and Mount Olive, NC; and San Juan, PR. It serves 133 member organizations and a national network of 700 Latino nonprofits in 42 states, Puerto Rico, and the District of Columbia.
Who We Seek
Hispanic Federation (HF) seeks a program administrator to support data and document collection, review submitted programmatic and financial materials, and ensure that grant repayment requests are accurate and in line with HF’s internal protocol for public sector funds. The administrator will liaise with subgrantee organizations and work closely with them to ensure their submissions are correct and timely. The administrator tracks data provided by the partner agencies and will retain all documents required for future reports, audits, and site visits. Additionally, they will work collaboratively with HF’s internal departments to ensure reporting is sufficient to issue payments.
The successful candidate will have an understanding of program administration and payment processing, experience working with communities of color, and a commitment to social justice. The program administrator will work with a diverse coalition of network agencies, government agencies and officials, and internal departments under the supervision of the Director for Immigration Initiatives.
This position is hybrid which requires at least 10 days per month onsite as a minimum, and at least one day a week. The administrator may be required to work offsite while completing site visits with community partners and participating in other programs, as necessary.
Position Location: New York City Headquarters
Reports to: Director for Immigration Initiatives
Status: The position is Full Time, until August 2026
Job Duties and Responsibilities
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Perform detailed reviews and analyses of subgrantee program budgets, expenditures, financial reports, and supporting documents.
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Review submitted documentation to ensure compliance with grant requirements and HF’s organizational policies as outlined.
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Collaborate with HF program and finance teams to address discrepancies in reporting and recommend corrective actions.
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Provide technical assistance to subgrantees for their financial reporting, ensure they are making appropriate resource and budgetary allocations for their respective grants.
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Identify opportunities and offer recommendations for process improvements within subgrantees' fiscal operation to the Director for Immigration Initiatives and other leads.
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Prepare documentation and payment from subgrantees for submission to HF’s finance department, support in securing requested backup to release funding as goals are met.
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Schedule site visits or meetings as necessary to ensure subgrantees are on track to succeed.
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Understand grantmaking and vouchering processes and support network agencies, serving as the point of contact for them, in this process.
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Support in review of paperwork for network agencies to ensure compliance with state and federal regulations and meet the goals of their grant deliverables.
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Support Immigration Program events and outreach and assist with other Hispanic Federation events and initiatives, as requested.
Required Skills and Qualifications
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Bachelor’s degree, preferably in Business Administration or Public Administration, and at least two (2) years of related experience working with a nonprofit supporting community-based organizations.
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Experience specifically around reporting and public administration is an asset.
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Experience with the administration of budgets and financial resources with a focus on effective tracking, allocations, and reporting of funds.
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High attention to detail and focus as it relates to financial tracking and processes and compliance is critical.
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Analytical skills with the ability to interpret and assess financial data, identify trends, and provide recommendations for improvements.
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Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams) and other relevant software for financial tracking, reporting, and data management.
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Ability to work independently and collaboratively in a team-oriented environment.
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Ability to prioritize, multi-task, and meet deadlines.
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Excellent communication skills with strong research and writing experience is required.
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Ability to speak, read and write in Spanish is an asset.
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Experience with presentation and with public speaking.
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Demonstrated commitment to advancing the Hispanic Federation’s values, mission, and goals.
Compensation and Benefits:
The position salary starts at $55,000-$65,000, and the salary is commensurate with experience. Compensation comes with a robust benefits package with fully subsidized medical, dental, and vision insurance available upon first day of employment, 403(B) retirement plans with a company match after 6 months, and access to flexible spending and pre-tax commuter benefits.
First year employees of the Hispanic Federation receive a PTO package with 15 days designated for vacation, 4 Personal Days, and 8 Sick Days annually.
To Apply
Please submit a résumé and cover letter detailing your interest and qualifications via the dedicated link. No telephone calls or emails will be accepted regarding this position. Only specific candidates will be contacted regarding their application for this role.
For more information about the Hispanic Federation, go to www.hispanicfederation.org.
Hispanic Federation is an equal opportunity employer and does not discriminate against actual or perceived race, color, religion, gender identity, gender expression, age, national origin, creed, disability, marital status, sexual orientation and/or other protected categories.
Salary : $55,000 - $65,000
