Executive Assistant

Company Description

HiStandards specializes in comprehensive design and packaging solutions for the cannabis industry. With a focus on quality and innovation, we’re dedicated to enhancing our clients' product presentation and fostering customer engagement. Our expertise extends to custom print, packaging, signage, promotional items, and more.

Role Description

We are seeking a dynamic and highly organized Executive Assistant to join our team. This multifaceted role combines administrative support, marketing coordination, and e-commerce management to ensure smooth operations and enhance our business strategies. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks with professionalism and efficiency.

Qualifications

• Executive Administrative Assistance and Administrative Assistance skills
• Strong communication skills
• Ability to provide executive support
• Ability to work independently and as part of a team
• Excellent organizational and multitasking abilities
• Attention to detail and problem-solving skills
• Proficient in Microsoft Office Suite / Google Workspace
• Professionalism and confidentiality
• Strong organizational skills, communication skills, time management skills, and interpersonal skills
• 2 years performing supportive duties in a personal assistant or executive assistant role, or similar
• High school diploma required

Responsibilities

• Work with an executive to prepare for meetings
• Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile information, and report to an executive
• Handle e-commerce operations, including processing orders, managing customer inquiries, and coordinating shipments.
• Maintain accurate records of e-commerce transactions and inventory.
• Monitor e-commerce platform performance and suggest improvements for efficiency and customer satisfaction.
• Create customer invoices and record customer deposits
• Serve as the main contact for high-level executive
• Maintain multiple Excel files used for business tracking
• Oversee daily office operations and procedures.
• Manage office supplies, inventory, and equipment maintenance.
• Coordinate and organize events and meetings.
• Handle incoming and outgoing correspondence.

Benefits:

• Paid time off and holidays
• Complimentary accommodations and airfare for vacation travel
• Competitive compensation
• Creative and collaborative work environment
• Professional development and training opportunities