Associate Project Manager

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General Information:

Associate Project Manager (APM) plays a key role within the project execution of all orders in HV Service to ensure delivery/completion of goods or services to the customer with a focus on invoice release through cash collection.

About this position:

• Direct collaboration with the commercial operations team to confirm that all applicable customer and order information is completed and per agreement. Review and audit order handoffs from customer to review contract details, payment terms and payment schedule.
• Verify order documents and is engages with commercial team during project close-out
• Review and confirm all the service sales order documentation in HE ERP tool (SAP). APM verifies field service completion dates in the field service scheduling tool (MSA).
• APM is responsible to facilitate and communicate between commercial operations team and operations team (both field and production) in order to compile details to support Accounts Receivable (AR) reduction
• APM is responsible to manage AR list of HV Service portfolio
• APM to manage and direct commercial operations team and project management team with guidance to ensure on time payment for current and future sales order.
• APM to maintain and reduce overdue payments by collaborating with finance team and global business services
• APM updates all of the service sales order documentation in HE ERP tool (SAP). APM verifies field service dates in the field service scheduling tool (MSA). APM updates service job number in the Field Handoff Order Sheet (FHOS) enters it into SAP to be uploaded into MSA.
• For service sales order with parts, APM is responsible to confirm product schedule, shipments and on time delivery of materials.
• APM to provide administration assistance to project management team on related project orders and turnkey projects. Also provide PM support, when needed, with communicating direct to customers regarding project updates, scheduling, change notices, close out documentation, etc.
• APM is responsible for commercial relation and communicating with customers regarding shipping and tracking information, questions regarding delivery and scheduling of materials and field resources, interface with front end sales (FES) contacts for verification of order and project close out, verifying all of the necessary project and order documentation is complete, confirm Hitachi-HE scope of supply per customer PO contract agreements, acknowledge project and order are finalized, initiate order and project invoicing, work along with controller to review AR backlog, manage AR process on respective orders and projects, research and resolve any customer disputes, confirm collection of Hitachi-HE payments.
Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

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Your Background:

• Strong customer focus
• Candidate must already have work authorization that would permit them to work for Hitachi Energy in the United States.
• Managing multiple project/orders timelines
• Excellent organization and time management skills
• Excellent written and verbal communication, interpersonal and intercultural communication skills with the demonstrated ability to drive change through team leadership, facilitating and influencing skills
• SAP knowledge and experience
• Strong ability with excel spreadsheets and power point presentation.
• Project management processes and tools experience is a plus.
• Knowledge of high voltage products, services, and their application is preferred.
• Willingness to travel on occasion

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