Project Management Office (PMO) Specialist

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Job Summary:

The PMO Specialist is responsible for supporting project governance, standards, reporting, and overall project execution within the Project Management Office (PMO). This role ensures that project management processes, methodologies, and best practices are followed to drive efficiency, consistency, and successful project delivery. The PMO Specialist works closely with project managers, stakeholders, and leadership to monitor project performance and provide strategic support.

General Duties and Responsibilities:

• Create, schedule, assign and follow-up tasks
• Hold project work team accountable for implementation
• Steer the project to completion in an orderly and progressive manner
• Resolve issues referred from budget and resources.
• Review scope changes and change requests
• Meet with project work team for actions tracking and progress
• Serve as communication conduit between various teams of the project
• Coordinate with budget resource manager, ongoing budget process and documentation signs off on approvals to proceed to each succeeding project phase
• Organize weekly Management Cadence Calls with Toppako and internal stakeholders, Schedule Monthly Steerco.
• Responsible for Minutes of meetings for the respective meetings and follow up on actions from the meetings
• Organize weekly internal project meetings with Team Leads to review status, issues and outstanding activities
• Recording of project issues and risks and follow up on actions

Addition Duties/Projects/Responsibilities:

Project Governance & Standards

• Establish and maintain PMO policies, frameworks, and best practices.
• Ensure project teams adhere to standardized processes and methodologies.
• Assist in the development and enforcement of project management templates and documentation.

Project Tracking & Reporting

• Monitor project progress, risks, issues, and milestones.
• Develop and distribute status reports, dashboards, and executive summaries.
• Analyze project performance metrics and provide recommendations for improvement.

Stakeholder & Communication Management

• Serve as a liaison between project teams, leadership, and stakeholders.
• Facilitate project meetings, governance reviews, and reporting cycles.
• Ensure clear communication of project expectations, updates, and outcomes.

Resource & Budget Management

• Track resource allocation and capacity planning across projects.
• Support budget planning, financial tracking, and cost reporting.
• Assist in identifying project risks related to resource constraints or budget limitations.

Process Improvement & Tool Management

• Identify areas for continuous improvement within PMO processes and tools.
• Support project managers in using PMO tools like MS Project, Jira, Smartsheet, or SAP PPM.
• Automate reporting and tracking functions where possible.

Required Qualifications:

• Bachelor’s degree in Business, Project Management, IT, Engineering, or a related field. A Master's degree is a plus.
• 3-7 years in project management, PMO support, or similar roles.

Preferred Certifications:

• PMP (Project Management Professional)
• PMI-PgMP (Program Management Professional)
• PRINCE2 Certification
• Certified Scrum Master (CSM) – if working with Agile teams

Skills:

• Strong understanding of project management methodologies (e.g., Waterfall, Agile, Hybrid).
• Excellent analytical, problem-solving, and organizational skills.
• Proficiency in project management software (e.g., MS Project, Jira, Smartsheet, SAP PPM).
• Strong communication and stakeholder management skills.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

At Astemo, we’re challenging the status quo with the power of diversity, inclusion, and collaboration. Our goal is to build an inclusive work environment that celebrates the differences of our employees. We want to ensure that every employee feels valued, respected and empowered. We don’t just accept difference—we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community. Astemo is proud to be an equal opportunity employer.

If you need a reasonable accommodation to apply for a job at Astemo, please send the nature of the request and contact information to am-jobs@hitachiastemo.com when applying for the position.