Payroll Manager

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.

Payroll Manager

Job Description

The Payroll Manager will oversee the payroll function for a $3B organization. This individual will manage the weekly multi-state payroll process, which includes, but is not limited to timesheet collection, earnings, deductions, tax withholdings, direct deposit, various leave types, garnishments, allowances, severance payments, hourly expense reimbursement, validation, and reconciliation for more than 1,300 employees nationwide. The Payroll Manager will comply with the policies/procedures of HITT Contracting, affiliated unions, federal, state and other regulatory agencies, as well as individual project requirements. Liaison with Ceridian Tax Service (CTS) responsible for payroll tax reconciliation, registration, and compliance. The Payroll Manager will provide support to the Corporate Accounting department for general ledger activity and payroll account reconciliations and will ensure confidentiality and security of payroll records and administration.

Responsibilities

• Manage timely and accurate processing of weekly multi-state payroll using Ceridian Dayforce and interfacing with JD Edwards (accounting system).
• Completing and overseeing the weekly payroll audits including but not limited to timesheets, labor expense, posting/billing rates, and the general ledger interface.
• Lead and mentor Payroll team members; set team goals and evaluate team member performance.
• Additional activities include void and reissue transactions, payroll corrections, tax adjustments, manual check entry, and out-of-cycle payments.
• Certified payroll maintenance, reporting, and transactions for federally funded projects. Prepare and process monthly reports and remittance of union dues and fringe benefits, and maintain and update union rates, in compliance with the negotiated collective bargaining agreements.
• Understand, oversee, and assist with the process of maintaining all employee profile information in Ceridian including new hire setup, terminations, employment changes, and employee personal information updates.
• Oversee the process of employee setup in Ceridian, Including setup of new job titles, departments and locations.
• Ensure all Ceridian end-user materials are available and current for employees to reference.
• Reconciliation of employee payroll taxes, tax setup, and payroll tax returns; weekly, quarterly, and annually for all jurisdictions (federal, state, local), to include adjustments for employees on expatriate assignments.
• Interface with Ceridian Tax Service (CTS) regarding tax inquiries, discrepancies, and registration process for new localities.
• Responsible for filing tax returns and payroll reports not filed by CTS. Receive, review, and act on all payroll tax correspondence.
• Perform any necessary payroll tax adjustments in Ceridian.
• Oversee and assist with maintaining and auditing I-9 forms; including E-Verify compliance.
• EEO-1 and VETS reporting.
• Payroll year end process to include validation and distribution of W-2s.
• Responsible for payroll/GL account reconciliations and payroll related journal entries.
• Assist the general ledger group with accounting tasks as needed; research and help resolve any discrepancies in payroll information and/or documentation.
• Manage relationships with internal and external auditors, federal and state agencies, and unions
• Continuous improvement of payroll processes and strategies to align with overall business objectives
• Staying compliant with federal and state payroll regulations, to include but not limited to final pay, deceased pay, and bonus paybacks.
• Performs as an integral team member across all areas of the HR team and offers support as needed.
• Acts as a resource to our team members and assists them with their inquiries and issues.
• Maintains high ethical standards in reporting and confidentiality of data. Other duties as assigned.
  
  

Qualifications

• Bachelor’s degree in Accounting or Finance preferred but not required. An equivalent level of knowledge and experience in a relevant field is preferred
• Minimum 8-10years of payroll experience.
• Multi-state payroll processing, payroll administration, and payroll tax experience required.
• Union payroll experience preferred.
• Certified Payroll Professional (CCP) certification a plus.
• Basic knowledge of general ledger accounting.
• Working knowledge of payroll best practices, and a strong understanding of labor laws (FLSA, etc.) and tax regulations (FICA, etc.) related to payroll administration.
• Demonstrated supervisory experience managing and evaluating team members.
• Must be detail oriented, possess strong analytical and mathematical skills, and be proficient in Excel.
• HRIS and/or payroll management software experience required, Ceridian Dayforce and Workday experience a plus.
• Experience implementing/converting to a new payroll system a plus.
• Ability to troubleshoot software/system issues, submit support requests when necessary, and follow through to resolution.
• Must have strong verbal and written communication skills, and the ability to handle sensitive and confidential situations.
• Reliable and able and willing to work under pressure in a deadline driven environment.
  
  

HITT Contracting, Inc. is committed to creating a diverse and inclusive environment. We are proud to be an Equal Opportunity and Affirmative Action Employer providing opportunities to all employees and applicants without regard to race, sex, national origin, religion, age, disability, veteran status, genetic information, sexual orientation, gender identity and any other protected status in accordance with applicable law.

Women, minorities, individuals with disabilities, veterans, and LGBTQ individuals are encouraged to apply.

HITT Contracting, Inc. promotes a drug-free workplace.