Prevention Manager

Department: Prevention and Education Manager
Reports To: Prevention Director
Position Type: FTE 1.0, 40 hours/week, exempt

Bilingual candidates are eligible for an additional $1.50 Bilingual Differential. This bilingual differential is not included in the salary above.

Eligible for benefits.

Application Instructions: All applicants must submit a complete Job Application, Supplemental Questions, and resume via the Job Portal to be considered.

Please note: Recruiting scams are on the rise - Make sure to protect your information. HIV Alliance does not conduct interviews or ask for personal information (ID, Social Security, etc.) via text. Additionally, double check the email of who is communicating with you. Email communication from HIV Alliance uses @allianceor.org or comes from noreply@criterionhcm.com. Please report any suspicious activity to Human Resources at ostankey@allianceor.org and/or ldavis@allianceor.org .

Position Summary
This position will oversee the prevention program including HIV testing, syringe services, outreach, the Men’s Health Network, PrEP Coordination and community education primarily in Marion and Washington Counties, though some programs extend over additional counties. In this role they will be responsible for quality assurance and improvement, staff training, and general program oversight. The Prevention Manager must possess a high level of awareness regarding Oregon’s at-risk groups which include Gay/Bi men and men who have sex with men (MSM), people who inject drugs (PWID), partners of people living with HIV (PLWHA) and the trans community. The Manager is a member of the Program Managers team and will work closely with other team members in reaching out to and engaging the community of gay men and MSM, PWID and partners of PLWHA and recruiting PLWHA community educators. This position represents the agency in a variety of community settings including meetings and events. The Manager supervises volunteers and staff, and ensures that they have the tools, training and resources needed to effectively carry out their work. This position is involved in the development of strategic prevention and education initiatives and participates in planning, development, implementation and monitoring of such initiatives.

Essential Functions and Responsibilities

General duties:

Advocate for needed services and future direction of these services

Provide direct supervision of program staff and role model excellent work ethic and professionalism

Stay current on HIV prevention (interventions, stats, etc)

Help foster community involvement, support and effective collaboration

Participate in agency collaboration, creative processes and lead committees

Present to community and partner agencies on HIV and programs

Participate on all required agency teams and committees

Provide prevention services as needed, including evening and weekend services.

Model and encourage community collaborations in all programs & acts as liaison to community groups and coalitions

Solicit client feedback on a regular basis and use that feedback in ongoing program development and evaluation

Attend workshops and trainings that are relevant to job responsibilities and which will encourage professional development

Prevention Manager duties:

Oversee all aspects of HIV Prevention programs

Assists in the development of new projects that increase wellness of at-risk communities

Coordinate outreach and testing events such as Awareness Day Testing and World AIDS Day Testing

Collaborate with grant writer to develop and submit grants, and grant/contract reports as requested

Manage data concerning services and use that data in ongoing program development and evaluation

Ensure that testing procedures are followed by all staff and volunteers

Support training and mentoring of HIV educators and HIV speakers

Work with program managers to recruit and screen HIV speakers

Work with other managers and directors to create and institute policies and procedures for prevention programs

Conduct community outreach to gay men and other men who have sex with men

Seek out opportunities for partnership and networking with organizations or groups serving or targeting gay/bi men.

Increase engagement of gay men in agency volunteer program, and in other roles at the agency

Provide HIV prevention education to communities at risk for HIV/HCV

Coordinate with the Client Services Manager to ensure that people living with HIV and their partners have access to prevention information and testing

Coordinate events targeting gay men such as focus groups and awareness events

Staff Supervision and Support:

Provide supervision, training and support for program employees and volunteers

Provide de-escalation support for clients in crisis and support staff in productively working with clients in crisis

Collaborate with other staff and volunteer to recruit high-risk populations into Counseling, Testing and Referral Services

Assist Prevention Managers in training and supervision of staff

Facilitate department meetings as needed

Support department lead positions in their roles

Ensure consistent communication with employee

Ensure adequate supervision of volunteers during outreach events

Site Management:

Work with landlords to address any site/facilities issues

Support staff with work space issues

Act as the point of contact and onsite lead for any changes to the work space

Receive client complaints and address them or refer them to the appropriate manager

Provide onsite support for issues between staff in collaboration with their supervisors

Coordinate with the office manager for supply ordering needs

Address any vehicle issues that come up in collaboration with the Office Manager

Maintain onsite confidentiality

Help the Office Manager coordinate staff access to the buildings by distributing keys and key pad codes as needed

Facilitate office meetings

Equity and Quality:

Support and champion the development and implementation of program equity goals

Ensure that staff can track data necessary to monitor progress toward equity goals and to identify disparities

Identify training and provide equity focused and culturally responsive supervision to staff

Support collection of client feedback on a regular basis and using that feedback to make program improvements

Ensure that staff concerns related to equity are addressed

Ensure that policies and procedures and consistently applied

Provide staff with opportunities to share input related to program equity goals

Required Qualifications

Two years of experience supervising staff or volunteers and ability to effectively support staff to achieve agency and work-related goals

One year of experience with training and presentation, ability to effectively present to community and partner agencies

Self-determined, highly motivated and solution focused

Commitment to diversity and inclusiveness in all aspects of job performance

Knowledge of the unique issues affecting high-risk communities and willingness to learn about culturally relevant interventions for gay and bisexual men, people who inject drugs and people living with HIV/AIDS.

Willingness to work with:

• gay/bisexual men and other men who have sex with men.
• marginalized, underserved populations.
• people who inject drugs.
• sex workers.
• individuals engaging in behavior considered to be high-risk for HIV.

Leadership skills and ability to set challenging and attainable goals, to set priorities, to inspire others to high levels of creative performance, and to leverage ideas into action

Experience in effectively prioritizing needs in a complex work environment with multiple and sometimes competing agendas

Ability to maintain a high level of confidentiality, a professional demeanor, and to represent the organization in a positive manner at all times

Strong professional boundaries and ethics

Excellent written and oral communication

Experience working with gay and bisexual men and other men who have sex with men

Experience in nonprofit and or public health work

Ability and willingness to grow in position and assume higher level duties

Experience in program management or development

Ability to prioritize tasks and meet deadlines

Knowledge of Microsoft Word, Excel, and Access

Background in training and presentation, ability to effectively present to community and partner agencies

Comfort discussing sex, sexuality, and addiction

Ability to communicate in group setting, facilitation skills a plus

Ability to build and maintain bridges between HIV Alliance and its clients, other non-profit agencies

Team player who is self-motivated and enthusiastic

Sensitive to issues of confidentiality and diversity

A Multicultural sensitivity and awareness and support of harm reduction philosophy and client-centered approach

Willingness to work a flexible schedule, including many evenings and some weekends.

Ability to collaborate with agency teams, board of directors, and community members

TB test (provided by agency)

Ability to pass agency criminal background check and drug screen

Valid Oregon Driver's license, or valid out of state driver's license with the ability to get an Oregon Driver's license within 30 days of establishing residency in Oregon, and a driving record sufficient to be covered by agency auto insurance policy.

Ability to drive long distances in large vehicles, ability to sit and stand for extended periods of time

Preferred Qualifications

One year experience with program management

Degree in family and human services, public health or other related fields

Physical Demands

While performing the duties of this job, the employee is required

• Repetitive use of hands such as grasping, twisting/turning of wrists, and finger dexterity necessary to perform various clerical duties, such as typing and writing.
• Frequent use of arms such as pushing and pulling to open and close drawers and cabinets
• Ability to sit or stand for extended periods of time at an assigned station
• Ability to bend, stand, and reach to be able to transport clients and to occasionally lift and carry up to 25 pounds (harm reduction kits, naloxone kits, testing and education materials)
• Continuous clarity of vision at 20 inches or less for processing of paperwork

The physical demands described above here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Working conditions, Travel and Environment

The duties of this job require individuals be able to work in non-traditional and community-based settings

The duties of this job require regular attendance

• Ability to work flexible hours, including early mornings, evenings, and weekends
• Ability to work 5 days per week for a minimum of 40 hours per week

Travel to other locations as necessary to complete essential job functions

HIV Alliance prohibits discrimination based on race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information, HIV antibody status or any other factor protected by law or association with any of these classes, in its services, employment, or use of volunteers.

HIV Alliance is a community united to stop the spread of the HIV epidemic. We strive to create an environment where everyone is empowered to reach their full potential. We value the diverse perspectives that each of us brings to this work, understanding the influences of culture, race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information and HIV status in shaping our life experiences. We pledge to listen and ask questions before making judgments, and to continue to educate ourselves and each other. We recognize that we will only be successful against the HIV epidemic in a culture where oppression is not tolerated.