What are the responsibilities and job description for the Contract Specialist position at HJ Staffing?
We are seeking a highly organized and detail-oriented Contracts Specialist to support the contract procurement process for a school district. This temporary role involves organizing, preparing, negotiating, and maintaining district-wide contracts while ensuring compliance with district guidelines and schedules.
Key Responsibilities :
1. Contract Organization and Preparation :
Prepare and organize contracts for district-wide agreements.
Coordinate activities and exchange information with district personnel, attorneys, risk management (insurance), and other stakeholders.
Research legal and contractual standards to determine the applicability of proposed terms and recommend revisions.
Facilitate the submission, implementation, and execution of contract documents.
2. Contract Maintenance :
Maintain accurate and up-to-date contract records in computer database systems.
Monitor contract validity and ensure documentation remains updated throughout the contract lifecycle.
Perform proper close-out procedures for completed contracts.
3. Customer Service :
Provide support to district personnel to ensure an efficient and effective work environment.
Participate in meetings and serve as a committee member as required.
Deliver prompt and professional customer service to both internal and external stakeholders.
Qualifications : Education :
Associate degree or paralegal certificate from an accredited program (required).
Bachelor's degree (preferred).
Experience :
Minimum of 2 years of experience in contract administration or procurement.
Skills and Abilities :
Proficiency in Microsoft Word, Excel, PowerPoint, and DocuSign.
Knowledge of general legal terminology and principles.
Strong organizational skills with the ability to prioritize workloads and meet deadlines.
Effective verbal and written communication skills.
Ability to handle complex issues in a confidential and fast-paced environment.
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