What are the responsibilities and job description for the Executive Administrative Assistant position at HJ Staffing?
About the Executive Administrative Assistant position
We are looking for an Executive Administrative Assistant who will assist client's organization executives on a range of secretarial and administrative tasks. Your duties will include working on a one-to-one basis and performing assignments related to the executive’s working life and communication. We expect you to be competent, organized, and able to fulfill your tasks in a timely manner.
Responsibilities are:
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Create and maintain an efficient documentation and filing system
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Organize efficient contact between the executives and company's clients
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Administer calls, messages, and daily correspondence
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Attend events as assigned, taking dictation and minutes, and keep the corresponding data
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Arrange meetings, appointments and travels, providing reminders
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Handle requests and queries appropriately
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Review office supplies and build relations with suppliers
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Prepare reports, presentations and briefs
Requirements are:
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2 years' experience of working on an Executive Administrative Assistant, Senior Executive Assistant or other relevant position
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Solid experience with office management systems and procedures
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Proficiency in English and in-depth knowledge of MS Office
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Strong planning and time management skills, with an ability to multitask
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Excellent verbal and written communication skills
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Good knowledge of the latest trends in office gadgets and applications
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Reliability, discretion, and confidentiality
- Must pass a background check and drug test
