What are the responsibilities and job description for the Executive Administrative Assistant position at HK Firm?
The Executive Administrative Assistant provides high-level administrative support to a c-level executive, ensuring smooth operations and effective time management. This role involves handling sensitive information, coordinating complex schedules, managing communication, travel planning, meeting coordination, team building, and assisting with various projects. The ideal candidate is highly organized, proactive, and skilled in multitasking, with excellent communication and interpersonal abilities.
Hybrid opportunity in Santa Clara
Key Responsibilities
Executive Support
Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
Screen and prioritize emails, calls, and correspondence for his team.
Prepare, edit, and format reports, presentations, and other documents.
Act as a liaison between executives and internal / external stakeholders.
Administrative Tasks
Organize and maintain confidential files and records.
Handle expense reports, reimbursements, and budgets as required.
Monitor deadlines and ensure timely completion of tasks and projects.
Meeting Coordination
Schedule, plan, and coordinate meetings, conferences, and events.
Prepare agendas, take meeting minutes, and track follow-up actions.
Arrange for necessary materials, technology, and catering services.
Travel and Logistics
Arrange domestic and international travel, including flights, accommodations, and itineraries.
Anticipate and resolve travel-related issues or conflicts.
Project Assistance
Support special projects, research, and initiatives as directed by executives.
Coordinate cross-functional activities and track project progress.
Qualifications
Education : Bachelor’s degree in Business Administration or a related field (preferred) or equivalent work experience.
Experience :
Minimum of 3 years of experience in an executive administrative role.
Proven experience supporting C-suite executives is a plus.
Skills :
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams, etc.).
Exceptional written and verbal communication skills.
High attention to detail and organizational skills.
Ability to handle confidential information with discretion.
Strong problem-solving skills and a proactive mindset.
Keep a pulse on the job market with advanced job matching technology.
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution.
Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right.
Surveys & Data Sets
What is the career path for a Executive Administrative Assistant?
Sign up to receive alerts about other jobs on the Executive Administrative Assistant career path by checking the boxes next to the positions that interest you.
