Travel & Expense Analyst

Overview

Contributes and assists in the Travel & Expense (T&E) program and processes while working independently with guidance. Possesses and applies a broad knowledge of accounting principles, practices and procedures to complete assignments with integrity and accuracy in collaboration with team.

Responsibilities

• Performs routine assignments in completing required tasks to support the Travel and Expense program
• Utilizes working knowledge of general business and accounting principles to collect, analyze, and monitor expense and travel metrics to identify key operational points and recommendations for management consideration
• Assists in preparing monthly travel reports for management
• Performs tasks related to the corporate card program, such as opening new cards, canceling cards, tracking lost/replaced cards, authorizing credit limit increase requests and closing cards
• Analyzes corporate credit card spend, identifies out of policy activity, reviews analysis with Travel Manager and prepares follow-up correspondence as directed
• Prepares ad hoc reports in Chrome River for expense analyses
• Assists and coordinates onboarding and Chrome River training for employees
• Reviews and audits expense report submissions for policy compliance, and prepares follow-up correspondence as required including purchasing card expense reports
• Assists with travel and expenses applications (i.e., Chrome River and Egencia) support and for educating and assisting users in their use of the application
• Monitors and facilitates the hotel RFP process and tracks contract activity
• Provides support for system testing related to software enhancements and troubleshooting
• Assists T & E Manager with special projects and other duties as directed
• Performs work in a manner that demonstrates an awareness of and an appreciation for the firm’s cultural values, including a commitment to quality, innovation, learning and growth
• Fosters and maintains a collaborative professional working relationship with the project team
• Takes personal responsibility for fostering a green workplace through sustainable work practices
• Recognizes the financial aspect of basic accounting principles involved in the project’s and firm’s profitability
• Understands the financial implications of overhead and chargeable time, including accountability to project plan and planned utilization rate
• Understands the importance of growing and maintaining essential relationships
  
  

Qualifications

• Bachelor’s degree in Accounting, Finance or an equivalent combination of education and experience
• Typically with 5 years of experience
• Experience in MS Office Suite, including Excel, Outlook and Word
• Experience in Chrome River Expense and Egencia Travel preferred
• Strong interpersonal skills and the ability to interact with all levels of staff
• Strong work ethic and eagerness to produce high quality, accurate results
• Strong organizational skills and the ability to work on multiple projects at the same time
• Ability to hold sensitive information with a high level of confidentiality and integrity
• Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing
• Ability to problem solve and apply appropriate solutions
• Ability to work and collaborate in a team environment, and ability to work independently and prioritize work
• Ability to effectively meet deadlines at expected quality
  
  

If you currently work for HKS, please submit your application via the Internal Careers Portal.

HKS is an EEO/AA Employer: M/F/Disabled/Veteran