What are the responsibilities and job description for the Marketing Coordinator, Awards & Conferences position at HKS?
Overview : Coordinates national award submissions, tracking wins and handling communication across teams for awards-related activities. Fulfills the annual schedule for global design surveys, gathers data from internal departments and publishes results. Coordinates the firm's involvement in conferences and execution of creative content deliverables. Collaboration with multiple teams is essential using a wide range of developing professional skills. Eager to learn, highly organized and willing to contribute creatively to the team with attention to detail.Responsibilities : Awards : Collaborates with the Design Awards Leadership team to formulate the annual submission strategyAssists the Design Awards Leadership team in establishing and maintaining a comprehensive national design awards calendar, managing submission dates and requirementsDisseminates the call for entries with the firm's design leaders in conjunction with administrative professionalsFacilitates selection of projects for submission in collaboration with design leadership and support communication of selected projectsCoordinates the submission process and serves as intermediary between the firm and the design award entity during the submission process and upon receiving notification of winsEnsures final entry documents are saved to network folder for reference and future utilizationCollects feedback from award juries upon the conclusion of the entry processSupports collaboration across multifunctional teams on MarCom led awardsTracks wins and manages execution of announcements following internal and external communications strategy with various teams and communications channelsWhen associated with a conference, ensures seamless coordination of the announcement and integration into the conference requirements, organizing suitable representation at the conference award announcement celebration and collecting the award certificate for record keepingConferences : Creates communication of firm's participation in national and regional conferences and speaking engagements through MarCom channelsCollaborates with MarCom team to determine most suitable deliverables and appropriate firm vs. personal channels to enhance engagementCollaborates with conference teams on the creation of sponsored content articles, social media reels, leadership quotes, videos, promotional materials, handouts, banners and informative materialsCoordinates with MarCom team to plan and execute conference related deliverablesSurveys : Carries out annual schedule of global design industry surveys and rankingsCategorizes survey data by internal departments for inputEngages with appropriate firm departments such as accounting, human resources, practice leaders and subject matter experts to gather required informationReviews submission with MarCom directors and obtains approval from CEOSubmits survey data and track resultsPublishes survey results within MarCom, on Source page and coordinates with communications channels as appropriateQualifications : Bachelor's degree in Marketing, Communications or related degreeTypically with 1 years of marketing experienceProficiency in Adobe Creative SuiteProficiency in MS Office Suite, including Microsoft Word, Excel and PowerPointExperience in public relations and corporate communications preferredKnowledge of branding principles and audience engagement strategiesStrong writing skills with experience in graphically designed page layoutsStrong attention to detail and commitment to excellenceStrong interpersonal skills and the ability to interact with all levels of staff and clients; ability to forge trusting relationships within a diverse teamStrong organizational skills and the ability to work on multiple projects at the same timeAbility to communicate and present ideas in a clear, concise and professional manner both verbally and in writingAbility to problem solve and apply innovative solutionsAbility to work and collaborate in a team environment, and ability to work independently and prioritize workAbility to effectively meet deadlines at expected qualityTravel may be requiredIf you currently work for HKS, please submit your application via the Internal Careers Portal.HKS is an EEO / AA Employer : M / F / Disabled / Veteran
