What are the responsibilities and job description for the Purchasing Specialist position at HMS Mfg Co?
Purchasing Specialist
Job Summary: Performs a variety of clerical duties relating to purchasing ensuring timely and accurate entry of data. Assists in the management of vendors and components inventory ensuring zero downtime for production.
Hours Required: 40-45
Major Responsibilities
- Issue molder purchase orders, link PO’s to work orders, create pick tickets and back flush components in IQMS.
- Issue all Tool Repair PO’s, communicating with the Tooling Department on any pertinent information and/or timing discrepancies.
- Issue component purchase orders for all components except labels to vendors utilizing MRP.
- Forward component schedules and delivery dates to manufacturing facilities bi-weekly.
- Communicate updates/changes to the manufacturing facilities regarding component deliveries.
- Follow up with vendors weekly on open purchase orders to ensure timely delivery querying past due items for updated delivery dates and update in business system.
- Maintain accurate inventory for contract molders by doing bi-weekly or monthly inventories and adjusting as required. Perform cross-reference of inventory lists to ensure any new components are captured and recorded.
- Update business system with vendor pricing for quoted components as received.
- Submit all molder price changes to finance department for approval.
- Send Pilot weekly production ready report and Dinesol monthly shortage report.
- Submit requests for new and/or updates to label artwork within SharePoint as needed (backup to Purchasing Analyst).
- Manage all sample requests through SharePoint and keep accurate records of status and ETA’s (backup to Purchasing Analyst).
- Forward any cost-savings opportunities to Purchasing Manager for research and approval.
- Ad-hoc tasks assigned by Purchasing Manager and/or Purchasing Analyst including training on other tasks within the Purchasing Department.
Skills Required
- Associate or bachelor’s degree and 3-5 years’ experience.
- Knowledge of Microsoft Office; Word, Excel, and ERP systems.
- Ability to multitask, organize, and prioritize.
- Communicate clearly, concisely, and accurately in verbal and written form.
- Strong attention to detail.
- Prepare and maintain complex records and files in an automated system.
Physical Demands
- Long periods of work that primarily involves sitting
- Light work that includes moving objects up to 20 pounds