Construction Project Management Coordinator

Job Summary

We are seeking a highly organized and detail-oriented Project Coordination Specialist to join our team at Ho-Chunk, Inc. Construction Group.

This is a full-time position responsible for daily correspondence and interaction with clients, subcontractors, and vendors related to project scheduling, equipment, and materials.

Duties and Responsibilities

• Process RFIs, Change Orders, and Project E-mails: The successful candidate will process Requests for Information (RFIs), change orders, and project e-mails in a timely and efficient manner.
• Archiving and Organization: The Project Coordination Specialist will be responsible for archiving iterations, such as addendums or bulletins to drawings and specifications, in an organized electronic manner.
• Cost Monitoring: This role involves monitoring labor/material/subcontractor costs and budgets to ensure accurate tracking and reporting.
• Request for Change Paperwork: The specialist will create and track project Request for Change paperwork and Change Orders, ensuring compliance with company policies and procedures.
• Compliance Documentation: The Project Coordination Specialist will complete required compliance documentation for customers or general contractors.
• Purchase Orders and Material Tracking: This role involves issuing Purchase Orders and tracking materials to ensure timely arrival per project timeline.
• Project Binders and Filing: The specialist will create and maintain project binders, ensuring all applicable communication for the project is filed properly.
• Quote Preparation and Follow-up: The Project Coordination Specialist will prepare Request for Quotes as required by the Estimating Department and follow up with general contractors or customers after bid opening.
• Meetings and Contract Administration: This role involves attending on-site and off-site meetings as necessary and assisting with contract administration, working with estimating and project management in creating and issuing contracts and purchase orders.
• Documentation and Reporting: The Project Coordination Specialist will ensure that project contracts, bids, and governmental development applications are completed and filed on time, providing accurate and timely reports to stakeholders.

Requirements and Qualifications

• Work Experience: Three to five years of work-related experience, preferably in the construction industry, with two years of experience as a Project Manager Assistant.
• Education: An Associate's or Bachelor's degree in Business or Construction-related fields is preferred.
• Communication Skills: Effective written and verbal communications skills are essential, with the ability to work 40 hours per week, manage multiple tasks simultaneously, and demonstrate self-sufficiency in using Microsoft Office applications.
• Physical Demands: The successful candidate must be able to lift heavy objects, walk/stand for long periods, and perform strenuous physical labor under adverse field conditions.

Benefits and Opportunities

Ho-Chunk, Inc. Construction Group offers a competitive salary and benefits package, including health insurance, retirement plan, and paid time off. We also provide opportunities for professional growth and development, as well as a positive and inclusive work environment.