What are the responsibilities and job description for the Medical Records Clerk position at Ho-Chunk, Inc.?
Job Title: Medical Records Clerk (Part-time)
FLSA Status: Non-Exempt
Location: Raper Armory, 5410 Bishop Blvd, Cheyenne, WY 82009
SUMMARY
The Medical Records Clerk plays a critical role in ensuring the accuracy, security, and integrity of soldier medical records within the Wyoming Army National Guard (WYARNG) Non-Clinical Case Management Team. This position is responsible for processing, updating, and maintaining electronic and physical medical documentation, supporting compliance with Army, DoD, HIPAA, and cybersecurity regulations. The accuracy and timeliness of data entry directly impact medical readiness classification (MRC) compliance, deployment eligibility, and overall force readiness.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Enter and update medical documentation in WYARNG databases.
- Perform quality assurance checks on medical records and case files.
- Ensure compliance with DoD and Army medical readiness documentation standards.
- Assist in preparing and formatting medical readiness reports.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SKILLS AND QUALIFICATIONS
- Proficiency in DoD medical systems (MEDPROS, MODS, MEDCHART, PRT).
- Strong attention to detail and data accuracy.
- Ability to handle sensitive medical data securely.
EDUCATION & EXPERIENCE
- Associate’s degree or equivalent experience in data entry or medical records management, preferred.
- Minimum 1 year of experience in administrative or military medical records management.
SUPERVISORY RESPONSIBILITY
None
WORK ENVIRONMENT
- Primary work location: Raper Armory, Cheyenne, WY.
- Hybrid work environment: Limited telework may be approved.
- This position requires working one weekend per month (Saturday and Sunday) to support WYARNG drill events.
Our Values:
Native American Owned & Proud | Accountable | Team Focused | Innovative | Visionary | Excellence
PHYSICAL DEMANDS
Extended periods of computer-based data entry and documentation processing.
POSITION TYPE/EXPECTED HOURS OF WORK
Part-time, 20 hours per week, with potential weekend support as required.
TRAVEL REQUIREMENTS
Regular commute to primary work location is not considered travel.
Contract employees may be required to travel to execute any missions to support or augment the WYARNG consistent with all services described. Specifically, in the event of a mobilization or PHA event, the contractor shall ensure adequate case management service and support is available for travel to locations to best support these activities.
Since this is a part-time position (20 hours per week), weekend work may not be mandatory, but the role should remain flexible to provide support as needed.
CLEARANCE/LICENSE REQUIREMENTS
- Common Access Card (CAC) eligibility required.
- Favorable background check per Army Directive 2014-05.
AAP/EEO Statement
Ho-Chunk, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws.
Note: This position is being posted in anticipation of award of a federal contract. Employment is contingent upon Flatwater Group being awarded the contract and meeting all requirements set forth by the contracting agency. Candidates are encouraged to apply and may be contacted for further evaluation as part of the proposal process.
