What are the responsibilities and job description for the Onsite Property Manager position at HOATalent?
Onsite Property Manager will manage a 600 unit community spread over 80 acres of property. A Community Association Manager designation is required for consideration.
Essential Duties and Responsibilities
Administration - Financial Reporting & Budget Administration:
- Maintain meticulous records.
- Prepare comprehensive Monthly Management Reports for the Board of Directors, including site inspection reports and budgetary details.
- Act as the primary liaison for the Board of Directors, enforcing all Association regulations and policies.
- Facilitate competitive bidding for all contracts as per the Board's decisions.
Capital Improvements & Physical:
- Provide recommendations to the Board regarding property improvements and necessary repairs.
- Oversee budget implementation and authorize necessary expenditures.
- Monitor and maintain the physical elements of the properties, ensuring energy efficiency and compliance.
Personnel:
- Supervise on-site staff, ensuring all responsibilities are met efficiently.
- Coordinate with higher management on personnel needs and training requirements.
Property Maintenance:
- Negotiate contracts and maintain contract analysis for all associations.
- Conduct regular inspections of buildings and grounds, ensuring compliance with maintenance schedules.
- Monitor contractor activities, ensuring work quality and adherence to warranties.
- Oversee incident/accident reports, insurance claims, and potential litigation as per the Board's direction.
Public Relations:
- Provide guidance and support to the Board of Directors in property operations.
- Serve as the main point of contact for owners, government bodies, and external stakeholders.
Knowledge and Skills:
- Required Community Association Manager (CAM) designation.
- Preferred Certified Manager of Community Associations (CMCA) designation.
- Computer literacy is a must.
- Strong background in customer service.
- Excellent written and verbal communication skills.
- Ability to effectively communicate and motivate employees in association management.
- Preferably hold a college degree or equivalent certification.
Physical Demands and Work Environment:
- Ability to navigate properties and stairs as required.
- Effective communication skills both verbally and in writing.
- Ability to interpret and convey detailed instructions accurately.
- Ability to use a computer and handle general office tasks.
- Ability to lift up to 25 pounds for various tasks.
- Comfortable working in both indoor and outdoor environments, including property inspections.
