Project Coordinator - Medical Equipment Planning (Indianapolis)

Hoefer Welker is looking for a Project Coordinator to support the medical equipment planning and technology consulting studio (CTS) within the healthcare architectural design and construction industry. This role will be located at an on-site project location in Indianapolis, Indiana. As an integrated member of the team and under the direction of the studio leadership, this role will provide various project-level support functions to senior project managers and project teams. Duties will include tasks such as developing and organizing spreadsheets, data-entry and reporting using an online medical equipment database, gathering price quotations from vendors, developing documents and deliverables.

Essential Responsibilities

• Support studio team members in preparation of written project documentation, including specifications, narratives, letters (MS Word documents) with draft content
• Interact with equipment vendors to gather and organize price quotations
• Data-entry and reporting within medical equipment database application
• Research and gather technical specifications from vendor websites or via direct communication
• Assist with reviewing architectural floorplans and comparing to equipment database data
• Assist with organizing project phase deliverables (BlueBeam, database reports, spreadsheets)
• Assist with maintaining and organizing electronic project files
  
  

Education/Experience: High school diploma or equivalent as well as some college preferred. This person should have 1-3 year of experience in a related project support role. Experience in an architecture office is desirable, but not essential.

Certifications/Licenses/Registrations: P ossession of a valid motor vehicle operator’s license and willingness to use insured personal vehicle in the course of employment.

Qualifications/Skills: Candidate must have excellent organizational and multi-tasking skills, exceptional intuitiveness, ability to work effectively in a professional atmosphere and strong written and oral communication skills. Knowledge of standard office policies, procedures and standards, general computer knowledge is a must. Must be proficient in Microsoft Office products including Word, Excel, Outlook, Teams and ability to organize electronic folder systems. Experience with BlueBeam, Adobe PDF, Attainia medical equipment planning database a plus.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to demonstrate effective communication and mentorship/leadership skills
• Excellent problem-solving skills and the ability to confidently and decisively take action
• Self-motivated with a strong work ethic and personally driven to consistently meet project deadlines and performance goals
• Ability to work independently, as well as with various disciplines and types of people and committed to being an effective, contributing team player
  
  

To perform this job successfully, an individual must be detail oriented and able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer/Veterans/Disabled