Project Manager - Medical Equipment

Hoefer Welker is seeking a qualified Project Manager to manage medical equipment planning or medical equipment procurement consulting services within the healthcare architectural design and construction industry. This role will be located at an on-site project location in Indianapolis, Indiana. As a member of an integrated Clinical Technology team, this role demonstrates ability to manage medical equipment planning or procurement tasks for small to medium-size projects, but with possible oversight from senior level project managers. This role demonstrates experience with organizing and delivering tasks such as using an online medical equipment database to develop medical equipment plans, developing spreadsheets, data-entry and reporting of information using an online medical equipment database, gathering price quotations from vendors, developing medical equipment or procurement documents and deliverables, participating in, or overseeing, on-site medical equipment installations.

Essential Responsibilities:

• Knowledge of medical equipment planning and design phase process and/or knowledge of medical equipment supply chain, procurement validation, milestone scheduling, pre-construction equipment coordination and equipment installation coordination.
• Develop procurement activities and lead-time schedules.
• Administer Request for Quotes (RFQ) to medical equipment suppliers and review for accuracy against design specifications.
• Interact and lead discussions with client's supply chain and project teams to source equipment appropriate for each project.
• Data-entry and reporting within medical equipment database application
• Research and gather technical specifications from vendor websites or via direct communication
• Review architectural floorplans and comparing to equipment database data for accuracy.
• Develop and organize project phase deliverables (BlueBeam, database reports, spreadsheets)
• Maintaining and organizing electronic project files.
• Ability to travel as needed per project requirements.

Education/Experience: High school diploma or equivalent as well as some college preferred. This person should have 3-5 years of experience in medical equipment planning or medical equipment supply chain/purchasing. Experience in an architecture office is desirable, but not essential.

Certifications/Licenses/Registrations: Possession of a valid motor vehicle operator’s license and willingness to use insured personal vehicle in the course of employment.

Qualifications/Skills: Candidate must work independently as the main project liaison and utilizes project coordinator support members to deliver the work. May require additional support/input from senior-level medical equipment planner or supervisor. Serves as the primary liaison with client and architectural design teams. Participates in project design meetings and is responsible for developing, managing and coordinating deliverables. Actively manages project communications and documentation. Maintains awareness of project financial management (scope of services, project workplans, managing hours/costs vs. fee) and A/R collections for projects.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent communication and interpersonal skills.
• Excellent problem-solving skills with the ability to initiate and demonstrate resourcefulness.
• Effective and professional communication skills with both internal and external clients, consultants, and vendors to the organization; good spelling & grammar skills, multi-task orientated.
• Ability to present ideas to clients, which include clinicians, hospital administration and executives and medical equipment vendors.
• Self-motivated with a strong work ethic and personally driven to consistently meet project deadlines and performance goals
Ability to work independently, as well as with various disciplines and types of people and committed to being an effective, contributing team player

To perform this job successfully, an individual must be detail oriented and able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer/Veterans/Disabled