Accounting Clerk - Hoehn Motors

Hoehn Motors is seeking a Full-Time Administrative Clerk within our clerical department. This position reports to the Controller, and will be responsible for accounts payable for the Hoehn Auto Group.

SUMMARY:

Accounting Clerk, Hoehn Motors – Carlsbad, CA

Hoehn Motors is seeking a Full-Time Administrative Clerk within our clerical department.

Position Overview:
We are looking for a diligent, organized, and detail-oriented Accounting Clerk to support the financial operations of our six automotive dealerships. This role is essential in ensuring the timely and accurate processing of OEM invoices, Manufacturer Incentives, and other financial documentation. You will play a key role in maintaining financial accuracy and helping to drive the overall financial health of our dealerships.

As an Accounting Clerk, your responsibilities will include scanning and uploading OEM invoices, posting them to the general ledger, and reconciling monthly OEM statements. This is an excellent opportunity for someone with dealership business office experience who is looking to grow with a dynamic and expanding organization.

Key Responsibilities:

• Invoice Processing: Scan and upload all invoices listed on the OEM statement for all six dealerships.
• General Ledger Management: Accurately post invoices to the general ledger, ensuring precise and timely financial records.
• Reconciliation: Reconcile monthly OEM statements across all dealerships, identifying and resolving any discrepancies.
• Communication: Work closely with management to resolve discrepancies, provide status updates, and ensure smooth operations.
• Record Keeping: Maintain organized records of all invoices and related financial documents, ensuring compliance with internal procedures.

Qualifications:

• Education & Experience: Previous dealership business office experience is preferred but not required.
• Technological Aptitude:
• Proficient in general computer skills (email, word processing, etc.).
• Ability to quickly learn and use dealership Management Systems and Manufacturer’s service-related software.
• Comfortable using the dealership’s telephone system.
• Communication Skills:
• Ability to write clear and professional reports and business correspondence.
• Strong reading comprehension skills, able to interpret accounting procedures, business communications, safety rules, and training materials.
• Strong verbal communication skills, with the ability to effectively explain issues and work with others, including management and customers.
• Mathematical Skills:
• Proficient in basic arithmetic (addition, subtraction, multiplication, division).
• Able to apply mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.

Key Attributes:

• Detail-oriented: High level of accuracy in all tasks and responsibilities.
• Organized: Strong time-management and organizational skills to ensure tasks are completed efficiently and on time.
• Independent & Team-Oriented: Ability to work both independently and collaboratively within a team.
• Confidentiality: Ability to handle confidential financial data responsibly.

Pay range of $19-$26 depending on experience. 

ELIGIBLE BENEFITS AFTER 90 DAYS:

• Paid vacation
• Medical, dental and vision coverage available
• 401(k) retirement plan
• Career growth opportunities

Why Hoehn Motors?

The Hoehn family has been in the automobile business since the 1920s. In 1938, T.W. Hoehn was awarded a Chevrolet franchise in Memphis, Tennessee. He passed that dealership to his son, T.W. Hoehn, Jr., when he retired in 1950. T.W. Hoehn, Jr., expanded their Hoehn Chevrolet footprint across the country, adding franchises in St. Louis, Kansas City and Beverly Hills. In 1970 he sold the dealerships and retired to La Jolla. In 1975, he saw an opportunity to buy Brooking Oldsmobile-Honda-Mercedes in Car Country Carlsbad, one of the first “auto-malls” in the country. His timing was serendipitous, as 1975 saw the end of a recession and the rapid economic and population growth of North County, as well as the surge in popularity of Honda and Mercedes-Benz in the U. S. marketplace. Mr. Hoehn was quickly joined by his sons, Bill and Bob, who continue to oversee the day-to-day operations of the business alongside their children- Ted, Adrienne, Jo Hannah and Susanah. Today, the Hoehn Family of Dealerships proudly represents 8 brands in Carlsbad (Acura, Audi, Honda, Jaguar, Land Rover, Porsche, Mercedes-Benz and Sprinter) and a second Audi dealership in Temecula. The family owned and operated dealerships are proud to offer a world-class inventory, staff and customer service. Visit any of our dealerships today and see for yourself how we’ve continued to set the standard in dealerships for almost 100 years and four generations!

Salary : $19 - $26