Office Manager

JOIN THE HOFFMAN TEAM

Hoffman is building a diverse company, and we welcome all candidates to apply.

Headquartered in the Pacific Northwest, the Hoffman Construction name is synonymous with some of the most iconic projects in the region like the Portland International Airport, the Space Needle Century Project, MoPOP, Seattle Central Library, Colman Dock, Randall Children's Hospital, and the University of Oregon’s Hayward Field.

Our company has been in business for a century, but we are not stuck in the past. We encourage innovation, and we welcome diversity.

Hoffman is employee-owned, which means employee owners have a stake in the company's long-term success, and it means you have the freedom and independence to solve challenges without bureaucratic second-guessing.

You will earn highly competitive pay, get professional skills training, and enjoy benefits like free primary healthcare for you and your family through our dedicated healthcare clinics, health insurance, paid time off, a generous retirement program and a culture of inclusion and acceptance.

The people who work here take pride in their work, support each other, and drive our commitment to exceptional construction, from urban high-rise towers, educational buildings, museums and libraries to advanced technology, industrial manufacturing facilities, water treatment plants, healthcare facilities and more.

Hoffman is a place where you can feel like you belong. Many of our employees have been here for 20 years. They often join us straight out of college or apprenticeships and grow their entire careers here.

We are looking for people with a wide range of talents in positions from the jobsite to our corporate offices. Explore our website , and, if you like what you see, apply today.

Position Summary: The Office Manager operates within the Operations Department and reports to the VP of Operations. This position works closely with the Project Superintendent, Project Manager, and subcontractors to ensure seamless project execution. This role is responsible for supervising Office Administrators and Operations Coordinators while managing the overall administrative functions of the Main Office. To support Hoffman’s dedication to our people, this position will be full in office.

Salary Range: $80,000 - $90,000 annually, depending on experience.

Essential Responsibilities:

• Supervisory Leadership: Lead and supervise the Operations Coordinators and Main Office Administration team by supporting onboarding, conducting performance reviews, managing PTO coverage, and providing ongoing training while fostering a positive team environment aligned with company values.
• Daily Operations Management: Oversee the day-to-day administrative functions of the Main Office, ensuring efficient operation and responsiveness to employee and company needs.
• Facility and Vendor Oversight: Coordinate the maintenance of office facilities and equipment, manage vendor relationships, and control office supply inventory.
• Process Improvement: Establish, maintain, and enhance protocols and processes to better serve the organization and its employees.
• Cross-Departmental Collaboration: Work with Operations, Human Resources, and other companywide departments to implement new initiatives and drive operational efficiencies.
• Interoffice Coordination: Collaborate with other Office Managers and the Field Office Management Team to streamline communications and processes across all offices.
• Executive and Stakeholder Communication: Liaise with the Executive Team, Department Managers, and the Operations group to identify needs and recommend improvements.
• Special Projects and Event Coordination: Assist with the planning and execution of company projects and community events, as well as perform additional special projects as assigned by the supervisor.

Qualifications:

Position Related Skills

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams), and have a general understanding of working within a computer network.
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
• Ability to work well in a large professional setting. Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.
• At least five (5) years of experience managing staff required.
• High School Diploma or GED required.
• Bachelor’s or Associate’s degree or equivalent work experience preferred.
• Experience working with project management software such as Procore preferred.
• Working knowledge of JDE preferred.

Professional Experience and Education

• At least ten (10) years of experience as an Office Manager, Front Office Manager, or Administrative Assistant required.

Physical and Mental Requirements:

• Standing/Walking/Sitting: workday is combination of standing, walking and sitting.
• Must be able to climb stairs: 5% of day.
• Hands/Arms: constant use of hands/fingers for mouse/keyboard/computer use.
• Sight: visual acuity in near, mid and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
• Hearing: sufficient to hear conversational levels in person and over the telephone.
• Speech: sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
• Bending/Twisting: minimal.
• Kneeling/Crouching/Crawling: minimal.
• Constant mental alertness, accuracy, and attention to detail required.
• Must be able to work independently, make decisions, and follow through on all assignments.
• Must use creativity, independent judgment, and organizational and problem-solving skills to determine best method to accomplish desired results.
• Must be able to plan and organize work.
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers.