What are the responsibilities and job description for the Service Project Manager- Hoffman Building Technologies, Inc. position at Hoffman & Hoffman Inc?
JOB TITLE: Service Project Manager
STATUS: Exempt (Not eligible for overtime)
DEPARTMENT: Service
REPORTS TO: Service Supervisor
JOB PURPOSE: Successfully manage assigned service projects by planning, monitoring, and controlling all financial and technical aspects of the project from project start to close out documentation.
ESSENTIAL JOB RESPONSIBILITIES:
- ORGANIZES SERVICE PROJECTS by accepting new projects from administration; collecting and completing all needed project documentation; analyzing service project timelines; understanding project requirements, collaborating with service supervisor on needed commissioning workload timeline; conferring and collaborating with engineering and programming team as needed for proper scheduling.
- HIRES ELECTRICAL SUBCONTRACTORS by reviewing competitive bid information; communicating with sales as necessary; creating and maintaining proper subcontract documentation; enforcing proper execution of subcontract document.
- DIRECTS ELECTRICAL SUBCONTRACTORS by reviewing project information, subcontract, and specifications with subcontractor; communicating project timeline information; prioritizing areas of completion; answering questions to assure proper installation; enforcing proper installation methods; verify completion of project documentation.
- ORDERS PROJECT MATERIAL by completing proper material requisition documents for part distribution; selecting and coordinating with the panel builder; scheduling delivery of material with site needs; communicating with customer as to necessary storage of material.
- BILLS SERVICE PROJECTS by collaborating with administration for the proper creation of billing; coordinating with customer for needed billing requirements.
- COMMUNICATES PROJECT INFORMATION by communicating as needed with engineering/programming, technicians, and service management team as to service progress; performing periodic jobsite visit; documenting jobsite visits; attending necessary jobsite meetings; updating any project deadline information; advising as to any changes in schedule or change orders; prices and directs change orders as needed.
- COMPLETES SERVICE PROJECTS by assisting technicians with organizing, prioritizing, and scheduling start-up assignments; assisting technicians with coordinating with engineering/programming for needed modifications and corrections for DDC and displays; accepting turnover from technicians for project close-out; preparing project close-out documentation; transferring needed as-built data to engineering/programming; completing Service turnover; completing owner training.
- ACHIEVES FINANCIAL OBJECTIVES by collaborating with service management team by reviewing monthly job labor cost reports; initiating corrective actions as directed.
- MAINTAINS ALERTON/INDUSTRY TECHNICAL KNOWLEDGE by attending approved educational workshops; reviewing Alerton/industry publications; reviewing Alerton dealer intranet; maintaining knowledge on proper electrical and mechanical installation methods; maintaining knowledge of project management issues (i.e., contract negotiation).
- MENTORING LESS SENIOR PROJECT MANAGERS by assisting in the recruiting and training of new employees (as needed); sharing technical knowledge; sharing installation knowledge.
- PROVIDING QUALITY CONTROL OF INSTALLATIONS by complying with and enforcing needed project safety requirements; critiquing and enforcing proper and safe commissioning methods; verifying conformance for proper project commissioning documentation; verifying completion of all project tasks; communicating needed corrections in standards to ops management team.
- CONTRIBUTES TO TEAM EFFORT by leading by example; initiating an open and positive attitude; preparing for and attending job progress review meetings; accomplishing related results as needed.
- WILLINGNESS AND ABILITY TO TRAVEL by cooperating and understanding the importance high profile customers with locations in multiple regions and recognizes a sense of urgency with those needs.
SKILLS AND ABILITIES:
- Ability to plan, schedule and manage multiple service projects totaling approximately 500K.
- Knowledge of HVAC mechanical systems and DDC systems
- Ability to handle small projects from start to finish when required
- Ability to travel when required (limited)
- Strong time management and organizational skills
- Strong spelling and grammatical report writing skills
- Proficient with Microsoft Office Products (Word, Excel, Project)
EDUCATION AND EXPERIENCE:
- Minimum of AA Engineering undergraduate degree (preferred not required)
- DDC system installation experience and DDC control system startup experience (at least 5 years)
- Project Management experience (at least 5 years)
Physical Demands
- Standing: Occasionally
- Walking: Occasionally
- Sitting: Frequently
- Handling/Use of Hands: Occasionally
- Bending: Occasionally
- Pushing/Pulling 12 lbs. or less: Occasionally
- Lifting/Carrying 10 lbs. or less: Occasionally
- Lifting/Carrying 11-20 lbs.: Occasionally
- Reaching Outward: Occasionally
- Reaching Above Shoulder: Occasionally
- Squatting/Kneeling: Occasionally
“This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Building Technologies, Inc.”
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