What are the responsibilities and job description for the Receptionist position at Hoffman Law, PLLC?
The right candidate for this position is bright, friendly, and welcoming. As the first impression maker for the firm, the right candidate will be eager to learn and grow within the business. The firm is looking for a versatile receptionist. In this role, you will welcome visitors and answer calls for a law firm. Your daily activities include scheduling appointments, handling inquiries, filing, and managing mail and deliveries.
To ensure success as a receptionist, you should exhibit excellent communication skills and competency in general office administration. Outstanding legal receptionists are polished professionals who create a positive first impression.
Legal Receptionist Responsibilities:
- Welcoming clients and visitors upon arrival at reception.
- Answering, screening, and forwarding phone calls in a professional manner.
- Assisting clients and visitors with the location of legal staff.
- Scheduling and confirming appointments.
- Observing business etiquette and maintaining a professional appearance.
- Directing the flow of mail, faxes, and deliveries to reach the intended recipients.
- Ordering and replenishing office supplies.
- Managing the maintenance and repair of office equipment.
- Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
- Preparing meeting facilities, and arranging refreshments, if required.
Legal Receptionist Requirements:
- High school diploma or GED.
- Formal qualification in office administration, secretarial work, or related training preferred.
- Qualification in paralegal studies or similar preferred.
- Prior experience as a legal receptionist will be advantageous.
- Familiarity with legal terms, legal documents, and filing.
- Excellent written and verbal communication skills.
- Extensive experience working with word processing, spreadsheets, printers, copiers, scanners, faxes, and appointment scheduling and call forwarding systems.
- Exceptional interpersonal and communication skills.
Job Type: Part-time
Pay: $12.00 - $14.00 per hour
Benefits:
- Employee discount
Schedule:
- Day shift
- No nights
- No weekends
Work Location: In person
Salary : $12 - $14