What are the responsibilities and job description for the Admin position at Hogan Landscapes Inc.?
Now Hiring: Admin / Executive Support Assistant
Location: East Orlando – Close to UCF
Company: Hogan Landscapes
Follow us: @hoganlandscapes
Team Hogan is hiring a sharp, fast-moving, and organized individual to support daily operations at our East Orlando office. This role is perfect for someone who thrives in a dynamic environment, completes tasks without constant direction, and enjoys a mix of office and field work.
Core Responsibilities
Office & Admin Management
Open and manage the office daily—maintain systems and overall organization.
Support Office Mgr with QuickBooks Online tasks: payroll, invoicing, billing, bank reconciliation.
Respond to emails, voicemails, texts, and online leads across platforms.
Send out quotes/estimates and follow up with potential clients.
Maintain spreadsheets and digital files for accurate record-keeping.
Order materials and supplies: sod, plants, irrigation parts, etc.
Contact builders, PMs, and vendors to be added to preferred vendor lists.
Run errands: PO box, job site drop-offs, store pickups—whatever is needed to keep the business flowing.
Client Scheduling & CRM Use
Use LMN CRM to schedule Irrigation and Lawn & Pest appointments.
Track customer details, update job statuses, and coordinate with field crews.
Media & Content Collection
Capture photos and videos of in-progress and completed job sites.
Use digital cameras, smartphones, and drones to document project highlights.
Upload raw footage and images to the media drive for the social media team to edit, post, and manage.
Help build a content library that showcases the quality and scope of Hogan’s work.
✅ Ideal Candidate Traits
Organized, fast, and reliable—you follow through and finish strong.
Experienced in QuickBooks Online, Excel, and CRM systems like LMN.
Clear communicator (calls, emails, text)—you don’t leave clients or coworkers guessing.
Comfortable switching between office, errands, and field-based tasks.
Basic skills in photo/video capture; drone experience is a plus.
Bilingual in English/Spanish is a Major plus but not required.
Why Work at Team Hogan?
You’ll be part of a growing, fast-paced team that values accountability and results.
Your role directly supports company operations and customer experience.
Located near UCF