What are the responsibilities and job description for the Executive Assistant Office Manager position at Holcombe Mixers?
We are seeking a highly motivated and results-driven Executive Assistant & Office Manager to serve as a trusted advisor to the CEO and leadership team. This is a pivotal role responsible for driving organizational efficiency, ensuring strategic execution, and cultivating a positive workplace culture.
Responsibilities
This position goes far beyond traditional administrative support. You’ll have the autonomy to build, improve, and manage internal systems related to HR, finance, and office operations. You’ll be empowered to anticipate leadership needs, identify process gaps, recommend solutions, and lead initiatives that enhance productivity and team engagement.
- Partner with the CEO and leadership team to align strategic initiatives with key performance objectives
- Provide high-level administrative support to maximize executive focus on growth and decision-making
- Develop systems that improve communication and coordination between Operations, Supply Chain, and Finance
- Serve as point leader for office operations to ensure a well-organized, productive work environment
- Manage vendors, procurement, and facilities-related needs
- Refine internal processes and implement office systems that support daily operations
Qualifications
- Proven success in a similar role supporting senior leadership
- High level of discretion, professionalism, and confidentiality
- Strong written, verbal, and interpersonal communication skills
- Excellent organizational, time management, and multitasking skills
- Experience coordinating complex projects and managing priorities independently
- Adaptability in fast-paced, high-accountability environments
- Proficient in Microsoft Office Suite and collaboration platforms (e.g., Monday.com)
- Self-starter mentality with a strong sense of ownership and accountability
- Availability to work occasional evenings or weekends when necessary