Sales Coordinator

Job Summary

Assist Regional Director of Sales and General Manager in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel communications through the sales team as well as light selling duties to small groups and functions for multiple hotels. The incumbent may also perform selling duties as directed by the Director of Sales.

Education & Experience

• High School diploma or equivalent is required with college course work in related field preferred. Experience in a hotel or a related field is also preferred.

• Proficient with Microsoft operating Systems

• Must be able to convey information and ideas clearly.

• Must be able to evaluate and select among alternative courses of action quickly and accurately.

• Must work well in stressful, high-pressure situations.

• Must maintain composure and objectivity under pressure.

• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.

• Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust or modify to meet the constraints of the particular need.

• Must be effective at listening to, understanding, clarifying and resolving the concerns and issues raised by coworkers and guests.

• Must be able to work with and understand financial information and data, and basic arithmetic functions.

Job Duties & Functions

• Approaches all encounters with guests and Associates in an attentive, friendly, courteous and service-oriented manner.

• Maintains regular attendance in compliance with company standards, as required by Job Summary .

• scheduling which will vary according to the needs of the hotel. Possible weekends and evenings based on business demands.

• Maintains high standards of personal appearance and grooming, which include compliance with our company’s dress code and wearing name tag when working (per brand standards).

• Complies at all times with company standards and regulations to encourage safe and efficient hotel operations.

• Maintains Sales files in an organized fashion and as per specified standards.

• Demonstrates awareness of established goals for each department and the role played in Sales process to achieve and/or exceed these goals.

• Answers phones: qualifies incoming inquiry calls and ensures all inquiries are dealt with accurately, timely and in a professional manner.

• Types sales contracts, BEO’s, correspondence, reports, forms, directs mail pieces, etc., as needed by the sales team.

• Maintains lead log and lead statistics to be used for strategic outbound sales.

• Maintains Sales system, docs and ensures consistent, accurate and working properly.

• Assists managers on creative projects including proposals, direct mail pieces, invitations, special events, etc.

• Maintains timely and effective paper flow and communication within department and to other departments.

• Maintains flow of sales contracts through proper distribution to client, team, and to appropriate dept. head.

• Quotes prices for meeting inquiries and works with respective Sales leadership to handle groups and meetings.

• Works with Sales leadership to detail upcoming functions as needed, obtain guarantees, confirm arrangements, etc.

• Distributes BEO’s, Changes, Rooming Lists, Signed Contracts, Revisions, etc. to appropriate departments as it relates to meeting and groups.

• Assists guests and clients with small changes, requests, etc., and completes needed paperwork for Manager.

• Conducts site inspections for the department as needed

• Enters group pickup in sales system daily and enters preferred production in sales system monthly.

• Maintains constant paper flow of thank you letters for groups/functions and distributes accordingly to departments and maintain in files.

• Monitors/Orders office supplies and sales collateral to ensure we are properly stocked at all times with full packets, collateral, supplies and promotional items.

• Calls clients for guarantee numbers for functions 72 hours prior, creates/closes house accounts and complete AV order.

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• Paid time off

Schedule:

• Day shift
• Evenings as needed
• Evening shift
• Holidays
• Morning shift
• Weekends as needed

Work Location: In person

Salary : $40,000