What are the responsibilities and job description for the Contract Administration Specialist position at Holland America Group?
Job Description
The Specialist, Contract Administration will work among a contract team responsible for portions of the contract lifecycle for agreements negotiated exclusively by Carnival Corporation's North America Supply Chain team. This includes drafting, evaluating, and executing contracts, managing database and issuing reports. The Specialist will ensure all contracts adhere to business requirements, legal policies, and workflows. As required, they will collaborate externally with Vendors and internally with various departments to obtain required feedback and approvals, and promptly escalate any issues.
Essential Functions :
- Contract Lifecycle Management : Overseeing sections of the contract lifecycle, from initiation to renewal or termination, ensuring compliance with company policies and legal requirements. This includes drafting, reviewing, negotiating, executing and manage reporting through termination.
- Contract Management : Utilize Carnival's Contract Management System (CMS) to route contract documents for approval and signature; ensure all relevant supporting documentation is uploaded into CMS; build and manage reporting that alerts sourcing managers on renewals and termination dates.
- Stakeholder Collaboration : Working closely with external suppliers and internal stakeholders such as legal, compliance, tax, risk, data privacy, and supply chain managers, to ensure contract terms align with business objectives and compliance requirements
- Reporting and Analysis : Provide accurate reporting of the status of contracts and other ad-hoc reporting required by Supply chain team to support strategic plans associated with spend categories (IT, Marketing, Entertainment, HR, etc.)
Qualifications :
Knowledge, Skills and Abilities :
Physical Demands : Must be able to remain in a stationary position at a desk and / or computer for extended periods of time.
Travel : None or very little travel likely.
Work Conditions : Work primarily in a climate-controlled environment with minimal safety / health hazard potential.
This position is classified as "in-office." As an in-office role, it requires employees to work from a designated Carnival office in South Florida Tuesday through Thursday each week. Employees may work from their homes on Mondays and Fridays. Candidates must be located in (or willing to relocate to) the Miami / Ft. Lauderdale area.
Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.
At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival's discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including :
Cost-effective medical, dental and vision plans
401(k) plan that includes a company match
Holidays - All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee's discretion.
Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
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About Us
Carnival Corporation & plc is the world's largest leisure travel company, our mission to deliver unforgettable happiness to our gust through our diverse portfolio of leading cruise brands and island destinations, including Carnival Cruise Line, Holland America Line, Princess Cruises, and Seabourn in North America and Australia; P&O Cruises and Cunard Line in the United Kingdom; AIDA in Germany; Costa Cruises in Southern Europe.
Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference.
In addition to other duties / functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.
Carnival Corporation & plc and Carnival Cruise Line is an equal employment opportunity / affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and / or international law.
