What are the responsibilities and job description for the School District Treasurer position at Holland Central School Dist?
Description: This position is responsible for all accounting, payroll review, and financial reporting for the district including benefits, accounts payable and receivable. This includes, but is not limited to, the following:
- Payroll review utilizing Timepiece software
- Receive district funds from various sources and deposit same in the bank(s) designated by the Board of Education
- Sign all checks issued by the District; upload positive pay file to proper bank for all checks issued from the district; follow on all uncashed district issued checks for resolution; make all necessary ACH transfers to the State and Federal government related to taxes due to each organization
- Keep a record of District receipts and disbursements, including the recording of receipts and journal entries into the District's financial management system in accordance with the rules and regulations of the NYS Comptroller's Office and the Uniform System of Accounting
- Prepare and submit monthly general fund financial statements, treasurer's and school lunch profit and loss reports and quarterly capital fund and extra class fund financial statements to the Board of Education
- Monitor state and federal aid expected and received
- Maintain Trust and Agency
- Maintain cash flow reports
- Invest surplus District funds in accordance with board policy
- Complete quarterly sales tax reporting for School Lunch Program, yearly sales tax for Extra Class Activity funds, quarterly Federal 941 and quarterly NYS 45 payroll tax reporting, and quarterly GA-4 (workers comp assessment); submit payroll taxes to NYS and IRS every payroll.
- Post interest received and prepare bank reconciliations monthly
- Maintain strict controls over all banking functions to ensure blocks, filters, dual approvals, multi-factor authentication and all other security features are in place to protect the district bank accounts from fraudulent activity.
- Maintain debt service schedule and make all payments in a timely fashion
- Process ERS yearly payment in a timely fashion
- Responsible for reporting budget to actual spending to the New York State Education Department via the annual ST-3 entered in the NYS Management System (SAMS)
- Monitor Medicaid payments received against claims submitted. Provide a report to the special education office of any paid, rejected or denied claims for follow-up and potential re-claiming of funds. Re-apply for ETIN's yearly for electronic Medicaid payment processing.
- Maintain yearly ledger of all out of district costs for education of students attending BOCES, private, and other NYS public schools. Work with the Director of Special Services to prepare yearly costs associated with all high cost and summer special education classrooms. Work with the Transportation Supervisor to arrive at summer special education transportation costs. Provide the special education department with a listing of students to STAC for summer and school year including dollar amounts. Verify AVL listings and balance with EFH670 yearly to monitor expected receivables. Maintain list of all district STAC users and permissions. Maintain list of all district NYSED file manager users for secure transfer of data to STAC unit.