What are the responsibilities and job description for the Practice Assistant position at Holland & Knight LLP?
Job Title: Practice Assistant
At Holland & Knight, we value our team members who are dedicated to achieving the highest standards of performance and success. We are seeking a highly organized and detail-oriented Practice Assistant to provide administrative support to a group of lawyers and professionals in a team environment.
Key Responsibilities Include:
Qualifications:
Minimum Education:
Benefits: We offer a comprehensive benefits package that includes generous paid time off, eleven paid holidays per year, time off for bereavement or jury duty, paid leave for new parents, comprehensive medical, dental and vision plans, life and AD&D insurance, short and long term disability insurance, tax-advantaged accounts for health care expenses, FSA for dependent care, supplemental AFLAC policies for medical care, excess liability coverage, health advocacy services, behavioral health and counseling resources for all family members, 401(k), profit sharing, pre-tax transit and parking program, backup care for children and adults, senior care planning support, and resources for individuals with development disabilities and their caregivers.
At Holland & Knight, we value our team members who are dedicated to achieving the highest standards of performance and success. We are seeking a highly organized and detail-oriented Practice Assistant to provide administrative support to a group of lawyers and professionals in a team environment.
Key Responsibilities Include:
- Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.
- Draft routine correspondence, forms, etc. under the supervision of an appropriate lawyer/professional.
- Answer telephone and routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member.
- Assist with managing lawyer's calendar by scheduling appointments, depositions, meetings (external and internal), hearings, closings, etc.
- Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals.
- Track, organize, and process reimbursements, invoices, and check requests.
- Run conflict checks, open new client matters, and draft engagement letters and other required documents; provide guidance to lawyers so completed forms are submitted properly.
- Opens, prioritizes and distributes mail. Coordinates mailings, deliveries, copying and courthouse filings where appropriate.
- Enter and manage work requests from lawyers in the workflow tool and complete according to provided deadline(s).
- Perform routine filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, word processing, accounting, billing, and records.
- Operates independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner. Produces a high volume of work assignments in an accurate and timely manner.
- Perform clerical duties for non-legal departments, as needed.
Qualifications:
- 4-5 years supporting lawyers and paralegals with administrative or client-related tasks.
- Advanced knowledge of Microsoft Office Suite.
- Experience with Worksite/Filesite document management system.
- Has attained proficiency in all of the core legal administrative assistant functions and has advanced technical and communications skills.
- Ability to work in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
- Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present new ideas and findings.
Minimum Education:
- Bachelor's Degree
Benefits: We offer a comprehensive benefits package that includes generous paid time off, eleven paid holidays per year, time off for bereavement or jury duty, paid leave for new parents, comprehensive medical, dental and vision plans, life and AD&D insurance, short and long term disability insurance, tax-advantaged accounts for health care expenses, FSA for dependent care, supplemental AFLAC policies for medical care, excess liability coverage, health advocacy services, behavioral health and counseling resources for all family members, 401(k), profit sharing, pre-tax transit and parking program, backup care for children and adults, senior care planning support, and resources for individuals with development disabilities and their caregivers.
