Facilities Management Property Administrator

Admin Services

• Processing mail
• Bill paying
• Bill reconciliation
• Audit bills and Rate comparison 2 times a year (phone plans, utilities, credit cards etc)
• Insurance payments
• Insurance rate comparison annually (interfacing with agents)
• Email - sort through and process as needed
• Weekly status meeting (Monday morning)

Administrative Assistant Responsibilities

• Account Receivable - proficient in Quickbooks Online
• Accounts Payable - QBO
• Invoicing Clients
• Producing Estimates
• Health Insurance – payment and shopping competitive pricing
• Support – Returning phone calls
• Support – Calendar Entries
• Support – Business and personal insurance payments
• Support – Minor Office IT issues. Changing printer ink, scanning, Out of Office Response. Updating contact cards in Outlook.
• Support - coordinating Fed Ex / UPS package sends
• Support - additional resource for creating and typing documents
• Hospitality – ordering lunch when applicable
• Office Supplies – Order and manage
• Coordinate annual charitable giving
• Coordinate gift giving

Personal Executive Responsibilities

• Log user name and passwords accordingly
• Regulate online bill pay
• Pay needed bills (office, studio, residential)
• Process mail
• Changing address and mail correspondence
• Keeping abreast of the most current savings opportunities with regard to bills
• Travel planning and coordination including reservations, itinerary planning, etc.
• Email management, scheduling and calendaring
• Perform additional tasks as they arise
• Coordinate payroll with CPA
• Update Production Income Sheet

Property Administrative Management

• Review and reconcile Quickbooks monthly to confirm receipt/deposit to bank
• Accounts receivable in Egnyte
• Add quickbooks payments to Spreadsheet
• Bill review and verification
• Rent collection verification
• Income logging
• Contractors – Selecting & obtaining multiple bids
• Payment to contractors
• Annual tax payments

IT Responsibilities

• Simple updates to Wordpress sites

Social Media

• Review B2C Social Pages - Facebook and Instagram
• Review B2B – Linked In
• Follow Social Media Strategy

Financials

• Bookeeping and coordinating with bookkeeper for
• Download Stock statements

Requirements College Graduate

Five (5) years’ experience in field

Three (3) references

• Trust worthy
• Hard & smart working
• Positive attitude dedicated in service
• Professional appearance
• Self-motivated
• Fluent computer skills
• Fluent in Word, Excel, Outlook, internet browsing, Power Point, Adobe, etc.
• Doesn’t require any sort of insurance
• Trial period of 3 - 6 months
• Terminated without question if isn’t compatible in work place

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Day shift
• Weekends as needed

Experience:

• Microsoft Excel: 1 year (Required)
• Microsoft Outlook: 1 year (Required)
• Organizational skills: 1 year (Required)
• Administrative experience: 1 year (Required)
• QuickBooks: 1 year (Required)

Work Location: In person

Salary : $60,000