Human Resource Assistant - Bilingual in Spanish

Description

Holly Poultry has been providing poultry to the Baltimore area for more than 60 years. Today, Holly Poultry’s geographic reach has expanded across the Mid-Atlantic and into the Northeast, selling to a wide variety of customers from small intercity grocery stores to national restaurant chains and food service distributors. Holly’s rapidly growing business supports customers nationwide. 

BE PART OF OUR TOMORROW! 

We are currently hiring for: Human Resource Assistant - MUST BE BILINGUAL IN SPANISH

Job Overview:

Shift - Sunday-Thursday 6:30am-3:00pm

We are seeking a highly organized and bilingual (English/Spanish) HR Assistant to join our dynamic Human Resources team. The ideal candidate will provide support to HR operations, ensuring smooth communication and efficient administration across all HR processes. This role requires a detail-oriented, proactive, and bilingual individual with strong interpersonal skills, a passion for employee relations, and the ability to work in a fast-paced environment.

Key Responsibilities:

• Recruitment & Staffing:
  • Assist with recruitment activities, including screening candidates, conducting interviews, and scheduling tours for production and warehouse roles.
  • Conduct onboarding for new hires, ensuring they receive proper training and orientation on company policies, safety standards, and job expectations.
• Employee Relations:
  • Serve as the first point of contact for employee inquiries, addressing concerns, issues, and requests related to HR policies, benefits, payroll, and workplace issues.
  • Assist in resolving employee conflicts and mediate in disputes, ensuring compliance with company guidelines and labor laws.
  • Help promote a positive work environment through employee engagement activities, communication of company updates, and wellness initiatives.
• HR Documentation and Recordkeeping:
  • Maintain and update employee records in the HRIS (Human Resource Information System), ensuring accuracy and confidentiality.
  • Assist with the preparation and organization of documentation for new hires, terminations, and employee status changes.
  • Support compliance with labor laws and industry-specific regulations by maintaining accurate employee files, including I-9 forms, tax forms, and benefit elections.
• Payroll Support:
  • Assist with the preparation and administration of payroll for hourly and salaried employees, ensuring timely and accurate processing.
  • Address payroll inquiries from employees, making sure they understand their pay statements, deductions, and benefits.
  • Support Payroll Specialist with timecard verification and data entry for shift records.
• Training & Compliance:
  • Assist with scheduling and tracking employee training sessions, ensuring that all staff complete required courses on company policies, safety protocols, and job-specific skills.
  • Support compliance efforts by maintaining up-to-date training records and ensuring adherence to labor laws, safety regulations, and industry standards.
• Benefits Administration:
  • Assist employees with benefit-related inquiries and help resolve any issues with benefit providers.
  • Support the HR team in open enrollment processes and ensure that all benefits documentation is up to date.
• Translation and Communication:
  • Translate HR policies, documents, and communications (e.g., safety instructions, benefits guides) to ensure all employees understand company expectations, rules, and benefits.
  • Assist in communicating company policies, job-related updates, and other HR-related matters in both languages, ensuring clear understanding across diverse employee groups.
  • Act as a liaison between English and Spanish-speaking employees, ensuring seamless communication and fostering an inclusive environment.
• General Administrative Support:
  • Provide administrative support to the HR department, including scheduling meetings, preparing reports, and updating communication boards.
  • Participate in HR meetings and contribute to discussions on policy improvements and employee engagement initiatives.

Qualifications:

• Education:
  • High school diploma or equivalent required; a Bachelor's degree in Human Resources, or currently pursuing studies in Human Resources, is highly preferred.
• Experience:
  • 2 years of experience in an HR administrative or assistant role, preferably within the poultry processing, manufacturing, or similar industrial sectors.
  • Experience with HR software, specifically Paycom, is preferred. Familiarity with working in a unionized environment and understanding of union contracts is a plus.
  • Knowledge of labor laws, OSHA regulations, and workplace safety standards in the poultry or food processing industry is a plus.
• Skills:
  • Bilingual (English/Spanish): Fluency in both spoken and written English and Spanish is required.
  • Strong organizational and time management skills, with the ability to handle multiple priorities.
  • Excellent communication skills, with the ability to work effectively with a diverse workforce.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Personal Attributes:
  • Strong interpersonal skills and the ability to build relationships with employees at all levels.
  • Problem-solving mindset with the ability to address employee concerns and resolve issues promptly.
  • Detail-oriented and able to handle complex administrative tasks with accuracy.
  • Ability to work well under pressure in a fast-paced, high-volume environment.

Physical Requirements:

• Ability to sit, stand, and walk for extended periods.
• Must be able to occasionally lift up to 25 pounds.
• Ability to work in an industrial setting with moderate noise levels.

Work Environment:

• This position will primarily be based in the office but may occasionally require visits to the processing plant floor.
• Standard working hours are Sunday to Thursday 6:30 am – 3:00 pm, with occasional flexibility required depending on HR needs.

Benefits:

• Competitive salary.
• Health, dental, and vision insurance.
• 401(k) plan with employer matching.
• Paid time off (PTO) and holidays.
• Opportunities for professional development and career growth.

This role provides an excellent opportunity for individuals looking to build a career in human resources while supporting a diverse and dynamic workforce in the manufacturing industry. The ideal candidate will be a proactive and bilingual professional who is committed to fostering a positive work environment and ensuring compliance with HR policies and regulations.

Qualifications

Qualifications: 

• 3 or more years of related experience. 

• Ability to make decisions in a changing environment and provide counsel to others. 

• Communicates effectively and persuasively, both verbally and in writing. 

• Manages time and resources effectively through strong organization, multi-tasking, delegation, time management, and project management skills. 

• Works independently as a self-starter committed to delivering the highest in customer service, quality, and results. 

• Anticipates problems and works proactively to solve them through creative thinking and collaboration. 

• Candidate must successfully pass post-offer/pre-employment drug and background screen. 

Holly Poultry, Inc. and its subsidiaries are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. 

Salary : $18 - $22