Part-Time Grant Writer

POSITION SUMMARY  
The Town of Holly Springs is seeking a part-time Grant Writer. This position is responsible for conducting research and analysis on various grant programs, preparing grant applications, administering grant activities, and monitoring compliance.  

SUPERVISORY RELATIONSHIP
Reports to the department Director. Works under general guidance from department Director to ensure coordination of objectives and priorities of the department. Develops objectives and general policies and procedures for area of responsibility. Incumbent has no supervisory responsibilities.

This is a part-time, non-benefited, year-round position, up to 25 hours a week, with a maximum of 999 hours per year. Actual hours will be dependent on workload but on average will be 2 – 10 hours a week. The hiring range is $30 - $50 per hour dependent on qualifications.


ESSENTIAL FUNCTIONS
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.
1.    Researches grant opportunities; coordinates the planning and preparation of grant proposals; provides guidance and assistance in the interpretation of funding agency regulations and requirements.
2.    Collaborate with Town departments to identify eligible projects and programs for grant funding.
3.    Serve as lead author and/or assist and support Town departments in composing grant proposals and applications.
4.    Serves as a liaison with granting agencies for the budgeting and preparation of grant proposals; researches agency and requirements and compiles and prepares comprehensive budget justifications.
5.    Prepares and compiles all components of each grant submission, ensuring that the proposal is formatted, packaged, and submitted in accordance with granting agency requirements.
6.    Advises and/or assists as appropriate in the design, formatting and preparation of grant documentation, to include creation of statistical summaries and/or graphics.
7.    Develops and maintains databases and systems for recording and tracking grant proposals, awards, and related statistical information; creates and distributes standard and special reports, studies, summaries, and analyses, as required.
8.    Responds to internal and external queries on drafted and submitted proposals.
9.    Clearly summarizes requests for proposals and funding opportunities for Town Administration, Town Council, and other relevant stakeholders.
10.    Collaborates with external stakeholders on public-private partnerships related to grant opportunities.
11.    Develops and maintains a library of reference documentation, including such information as funding agency requirements and forms, abstracts and references, and other pertinent material.
12.    Provides advice and guidance to departments on the application of grant funding policies, regulations, and procedures; facilitates and supports the research and identification of funding opportunities, as appropriate.
13.    Maintains understanding of Town’s legal obligations and procurement processes ensuring contract compliance for projects.
14.    Monitors and coordinates the administration of post-award grants to ensure that budgeting and administrative policies, procedures, and agency requirements are being followed; manages administrative problems and/or budget changes occurring during the awarded granting period.
15.    Maintains currency of knowledge of grant funding policies, regulations, and procedures; disseminates and/or presents changes to departments and advises on the implementation of changes, and on the impact of changes on funded operations.
16.    Develops and maintains positive relationships with government agency contacts.
17.    Other duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES 

?    Knowledge of proposal submission and fundraising processes.
?    Knowledge of public and private funding sources.
?    Knowledge of the structure, objectives, programs, and financial needs of the Town.
?    Knowledge of State and Federal Statutes pertaining to grants and local government procurement.
?    Knowledge of community dynamics including intergovernmental relations, civic organizations, and special interest groups.
?    Knowledge of management and supervisory principles and practices, including program planning, contract requirements, budgeting, direction, coordination, and evaluation.
?    Knowledge of the Town and Department’s operating requirements, policies, procedures, and practices; and local, State, and Federal regulations related to department programs and operations.
?    Knowledge of principles and practices of budgeting, fiscal management, project management principles and techniques.
?    Knowledge of current office practices and procedures.
?    Knowledge of computer software consistent for this position.
?    Skill in analyzing complex administrative information and issues, defining problems and evaluating alternatives and recommending methods, procedures and techniques for resolution of issues.
?    Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
?    Skill in researching and understanding complex written materials.
?    Ability to effectively utilize the principles of strategic and long and short-range planning.
?    Ability to research and analyze detailed information and make appropriate recommendations.
?    Ability to establish and maintain accurate records of assigned activities and operations.
?    Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations. 
?    Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
?    Ability to think quickly, maintain self-control, and adapt to stressful situations.
?    Ability to perform mathematical calculations required of this position.
?    Ability to communicate clearly, concisely and effectively in English in both written and verbal form. 
?    Ability to prepare and maintain accurate and concise records and reports.
?    Ability to apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.
?    Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
?    Ability to maintain professionalism at all times.
?    Ability to maintain effective working relationships with individuals within and outside the organization.
?    Ability to maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provisions of open records laws and other applicable State and Federal statutes and regulations.
?    Ability to work the allocated hours of the position and respond after hours as needed.

PHYSICAL AND WORK ENVIRONMENT
The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law.  Employees needing reasonable accommodation should discuss the request with the employee’s supervisor.  

•    This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
•    Work has standard vision requirements.
•    Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
•    Hearing is required to perceive information at normal spoken word levels.
•    Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
•    Work has no exposure to adverse environmental conditions.
•    Work is generally in a home office setting.  

MINIMUM REQUIRED QUALIFICATIONS
•    Bachelor's degree from an accredited college or university in English, Communications, Creative Writing, Public Administration or related field.
•    Two (2) years’ experience in grant writing and professional program administration. 

PREFERRED QUALIFICATIONS
•    Master’s degree (Public Administration, Public Policy, or related field)
•    Two (2) years’ or more experience in grant writing in a local government position.

Salary : $30 - $50