What are the responsibilities and job description for the Administrative Assistant position at Hollywood Building Services Inc?
Administrative Assistant
Provide administrative support to janitorial division of a busy building services company. The administrative assistant will report to the Director of Housekeeping assisting with office functions and acting as a liaison to employees and clients.
· General office functions (phones, email, filing, correspondence, etc.)
· Order office and janitorial supplies, keeping track of usage and reconciling orders against monthly invoices
· Assist with payroll/timekeeping functions and act as a liaison to employees, as needed, including but not limited to coordinating coverage for call outs
· Assist with employee paperwork, including but not limited to job applications, new hire forms, annual training
· Prepare proposals and track status
· Prepare reports or documents
· Provide support to managers and other employees, including support for other divisions of company, as needed
· Organize and schedule appointments
· Interact with clients
· Other administrative duties, as needed
· Excellent oral and written communication skills
· Attention to detail and problem-solving skills
· High level of organization
· Ability to prioritize among multiple projects and communicate issues or obstacles to completion promptly
· Must have high level of experience and ability with Microsoft Office and other software
· Experience with Janitorial Management software a plus; Ability to learn new software is a must
· Bi-lingual (English/Spanish) required
· Bronx, NY
· Full Time
· Office/Warehouse
· We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status
Job Type: Full-time
Pay: $26.00 - $29.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- Day shift
- Overnight shift
- Weekends as needed
Ability to Commute:
- Bronx, NY 10461 (Required)
Ability to Relocate:
- Bronx, NY 10461: Relocate before starting work (Preferred)
Work Location: In person
Salary : $26 - $29