Executive Assistant

Job Description

We are looking to add an Executive Assistant in Waukee, IA. Offering a forward-thinking, innovative, and vibrant company culture, along with the opportunity to share your unique potential, there really is no place like Holmes!

Essential Responsibilities

• Provide administrative support for Holmes Murphy Executives (mindful of confidential issues) including scheduling and maintaining calendars, coordinating travel arrangements, organize and coordinate meetings, prepare agendas and supporting documents for meetings, and assisting with the preparation of presentation materials, etc.
• Draft, review, and send communications on behalf of company executives, with minimal guidance.
• Compose and prepare letters relating to routine correspondence for the executive’s signature.
• Provide coordination, monitoring, and communication of projects of executives.
• Keep executive advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Determine priority of matters of attention for the executive; redirect matters to team members to handle, or handle matters personally, as appropriate, with minimal guidance.
  
  

Qualifications

• Education: High school diploma required; college degree in Business-related field is preferred.
• Experience: A minimum of 5-7 years in executive administration or a role that provides administrative/strategic support at a senior executive level.
• Skills: Strong computer skills with high proficiency in Excel, Word, PowerPoint, Nitro, and Outlook. Additionally, this role requires the ability to draft, proofread, and edit documents with impeccable grammar and spelling. High confidentiality is vital; will handle sensitive information and communications with the utmost discretion.
• Technical Competencies: Demonstrates strong planning and organizational skills by efficiently managing resources and overseeing projects to ensure timely, budget-compliant, and high-quality outcomes. Excels in client management by understanding their business needs, prioritizing deliverables, and providing impactful solutions. Shows adaptability by effectively responding to changing conditions while balancing enterprise or client strategies and objectives.
  
  

Here’s a Little Bit About Us

In addition to being great at what you do, we place a high emphasis on building a best-in-class culture. We do this through empowering employees to build trust through honest and caring actions, ensuring clear and constructive communication, establishing meaningful client relationships that support their unique potential, and contributing to the organization's success by effectively influencing and uplifting team members.

Benefits: In addition to core benefits like health, dental and vision, also enjoy benefits such as:

• Paid Parental Leave and supportive New Parent Benefits — We know being a working parent is hard, and we want to support our employees in this journey!
• Company paid continuing Education & Tuition Reimbursement — We support those who want to develop and grow.
• 401k Profit Sharing — Each year, Holmes Murphy makes a lump sum contribution to every full-time employee’s 401k. This means, even if you’re not in a position to set money aside for the future at any point in time, Holmes Murphy will do it on your behalf! We are forward-thinking and want to be sure your future is cared for.
• Generous time off practices in addition to paid holidays — Yes, we actually encourage employees to use their time off, and they do. After all, you can’t be at your best for our clients if you’re not at your best for yourself first.
• Supportive of community efforts with paid Volunteer time off and employee matching gifts to charities that are important to you — Through our Holmes Murphy Foundation, we offer several vehicles where you can make an impact and care for those around you.
• DE&I programs — Holmes Murphy is committed to celebrating every employee’s unique diversity, equity, and inclusion (DE&I) experience with us. Not only do we offer all employees a paid Diversity Day time off option, but we also have a Chief Diversity Officer on hand, as well as a DE&I project team, committee, and interest group. You will have the opportunity to take part in those if you wish!
• Consistent merit increase and promotion opportunities — Annually, employees are reviewed for merit increases and promotion opportunities because we believe growth is important — not only with your financial wellbeing, but also your Discretionary bonus opportunity — Yes, there is an annual opportunity to make more money. Who doesn’t love that?!
  
  

Holmes Murphy & Associates is an Equal Opportunity Employer.