Director of Finance and Administration

Full-Time | Reports to: President & CEO

About the Foundation:

Founded in 2018 by Jody Kipnis and Todd Ruderman, the Holocaust Legacy Foundation (HLF) is dedicated to honoring and preserving the memory, lessons, and legacy of the Holocaust through educational initiatives, impactful programs, and widespread outreach. In April 2022, HLF purchased a building on Tremont Street on Boston’s historic Freedom Trail to be converted into Boston’s first Holocaust museum and educational center.

About the Museum:

The Holocaust Museum Boston (HMB) is a startup institution with a powerful mission: to teach the lasting lessons of the Holocaust and ensure they resonate with future generations. Through innovative exhibits, educational programs, and strategic partnerships, we cultivate empathy, inspire civic engagement, and champion universal human rights. By fostering a deep and evolving understanding of historical atrocities, the museum confronts the persistent dangers of antisemitism, hatred, and bigotry, aiming to create a world where such injustices are unequivocally rejected.

As we build this 32,000 square foot museum from the ground up to enhance our mission, we seek mission-aligned leaders with a bold vision, entrepreneurial spirit, and collaborative mindset to help shape the institution’s foundation and long-term impact.

Position Summary:

The Business Manager will oversee the financial, operational, and database functions of our growing nonprofit. This mission-critical hybrid role combines bookkeeping, HR coordination, vendor management, and donor database oversight, supporting both day-to-day operations and long-term strategic objectives as we develop the new Holocaust Museum Boston.

The ideal candidate is detail-oriented, tech-savvy, and thrives in a mission-driven environment, while maintaining flexibility and adaptability as the museum evolves through its startup and early launch phases.

This role will support the development of the museum, internal operations, and fundraising efforts.

Key Responsibilities:

Financial Management & Bookkeeping (50%)

• Developing and managing budgets and grant tracking
• Manage cash flow, accounts payable/receivable, restricted/unrestricted contributions, bank reconciliations, and payroll
• Maintain accurate records in QuickBooks Online and prepare regular reports
• Ensuring compliance with IRS and nonprofit financial regulations
• Assist with audit preparation and coordinate with external auditors
• Analyze financial data to support strategic decisions
• Review and track vendor payments and financial contracts
• Support tracking and reporting of capital campaign gifts and government funding disbursements

Database & Operational Support (25%)

• Oversee donor and constituent data within Blackbaud/Raiser's Edge
• Maintain gift entry and acknowledgement processes
• Run queries, mailing lists, and fundraising reports
• Ensure smooth integration between CRM and financial systems
• Support ongoing data hygiene and consistency
• Work closely with the CEO and development team on campaign reporting and segmentation

HR & Administrative Operations (25%)

• Manage vendor contracts and service agreements
• Coordinate recruitment, onboarding, payroll, and employee benefits
• Serve as an internal HR point person for staff communications and performance support
• Work with the Executive Assistant to maintain inventory, schedule meetings, and support internal communications
• Overseeing IT and facilities
• Manage relationships with operations vendors and assist with facilities oversight
• Maintain confidential personnel records and ensure compliance with employment regulations
• Maintain a healthy, professional, and inclusive workplace culture
• Maintain flexibility and adaptability as the museum evolves through its startup and early launch phases

Qualifications and Competencies:

Required:

• Bachelor’s degree in Business, Accounting, or related field
• 3–5 years of bookkeeping and financial reporting experience (nonprofit preferred)CRM/database management experience (Little Green Light, Raiser’s Edge, Salesforce, or similar)
• Strong understanding of nonprofit fund accounting and restricted gift tracking
• Experience managing payroll and HR support functions
• Excellent written, verbal, and interpersonal skills
• Strong time management, confidentiality, and organizational skills
• High proficiency in QuickBooks Online, Google Workspace, and Microsoft Excel
• Excellent written, verbal, and interpersonal skills
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving
• Ability to work independently in a fast-paced environment and adjust to changing priorities while maintaining a positive work environment
• Discretion in handling sensitive information and materials
• Equity, Diversity, Inclusion, and Belonging

Preferred:

• Experience working in a museum, arts, or nonprofit setting
• Familiarity with capital campaign support and donor segmentation
• CPA or relevant nonprofit financial certifications
• Experience with state and federal grant reporting

Growth Opportunity:

This is a hands-on position at the ground floor of an institution in development. While the title reflects the importance of the role within our organization, we recognize that responsibilities and compensation will continue to evolve as the museum grows. The Business Manager will have the opportunity to shape internal systems, influence strategic decisions, and grow with the organization as new staff and infrastructure are added.

Compensation & Benefits:

This is a full-time, salaried position offering a comprehensive benefits package, a hybrid work environment, and a competitive starting salary in the range of $85,000 to $100,000 annually. This role is hands-on and well-suited for a professional who is eager to roll up their sleeves and help build the financial and administrative infrastructure of a growing organization. Final compensation will be based on relevant experience and qualifications.

We offer a comprehensive benefits package that includes health insurance, paid time off, and a hybrid work environment. As a growing organization, we are committed to supporting the well-being and professional development of our team.

Hybrid Work Environment:

To start, this position will be based on-site at our downtown Boston office, supporting onboarding, collaboration, and early-stage operations. Over time, it will transition to a hybrid work model, enabling a mix of in-office and remote work arrangements based on project needs and team coordination. Our office is centrally located in downtown Boston, steps from the Boston Common and easily accessible by public transportation.

Other Requirements:

Availability for occasional evening and weekend programs.

Ability to travel regionally and nationally as needed.

Commitment to the mission and values of the Holocaust Legacy Foundation.

Background check:

HLF is committed to maintaining a safe and secure work environment for our employees and volunteers. As part of our standard hiring process, all candidates who receive a conditional job offer will be subject to a background check. This background check may include, but is not limited to, criminal history, employment verification, education verification, and reference checks.

By applying for this position, you acknowledge and consent to the background check process as part of the hiring process.

Equal Opportunity Employer:

HLF is an equal opportunity employer that welcomes expressions of interest and applications from all individuals, regardless of their race, gender, ethnicity, or sexual orientation, and promotes diversity, accessibility, and inclusion.

Job Type: Full-time

Pay: $85,000.00 - $100,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $85,000 - $100,000