Plans Coordinator

The Plans Coordinator serves as a key support role in managing architectural and permitting documentation. This position is responsible for maintaining and organizing building plan documents, ensuring their accuracy and accessibility for permit submittals. Strong attention to detail, communication skills, and the ability to work collaboratively across teams are essential in this role.

• Honesty – We say what we’ll do and do what we say
• Support – We express empathy, nurture growth, offer help, and accept help
• Efficiency – We don’t cut corners, but cut waste and find the best way
• Responsiveness – We recognize possibilities and respond to change, learn from mistakes, and communicate promptly
• Improvement – We innovate endlessly
  

• Associates degree or equivalent experience required, Bachelor’s degree preferred
• Minimum of 2 years’ experience in construction administration required, residential experience preferred
• Ability to easily read and decipher blueprints and details
• Proficiency in CAD, Bluebeam, and plan markup tools or equivalent software
• Familiarity with Field wire and Smartsheet preferred
• Experience in filing and scanning documents into an electronic management system
• Knowledge of estimating skills and industry best practices           
  

• Ability to learn new software and programs quickly
• Understand and implement processes for plan development and revision
• Exceptional communication skills, both verbal and written
• Ability to solve problems and take initiative
• Organize, multitask, prioritize and complete tasks in an efficient manner
• Work independently as well as in a group setting
  

• Review, mark up, and distribute architecture plans to relevant stakeholders, keeping internal records up to date with the latest revisions and redlines
• Prepare and organize building plans for permitting and construction readiness, confirming all documentation is complete and aligned with jurisdictional and internal requirements
• Maintain and regularly update the plans database, ensuring all documents reflect updates and redlines from sales teams, engineering, and permitting jurisdictions
• Communicate effectively with internal departments to align structural changes, plan updates and requirements
• Assist in managing both legacy plans and the development of new plans targeted for release, working closely through the fill lifecycle of each plan
• Support the team to meet key metrics such as plan submittals and cycle time
• Act as a backup point of contact for plan and architectural-related questions and coordination within the organization
  

• Regularly uses a computer with repeated movements to enter data, differentiate between colors, shades, and brightness, and read from a screen for extended periods of time
• Infrequent travel to job sites as needed
• Will lift and carry up to 15 pounds
  

• Health, dental, and vision insurance per full-time employee
• Rightway for personalized healthcare support
• Employer paid Life Insurance, long term disability insurance, and Accidental Death and Dismemberment Insurance per full-time employee
• Medical and Dependent Care Flexible Spending Accounts
• Family Medical Leave
• Employee Assistance Program
• Monthly Wellness Reimbursement
  

• Annual bonus of up to 10% of salary, upon Manager’s discretion
• 14 paid holidays yearly
• Company laptop
• $70 monthly cell phone reimbursement or company phone line
• Well-retire 401(k) Financial Advisor
• Employer contributes 4.5% into each employee’s 401(k)
• Reimbursements for mileage, parking and public transportation
• Education Assistance Program
• Home Purchase Program
• Employee Referral Program
• 1 hour of paid sick leave per 30 hours worked
• 10 days of accumulated vacation in first year