Accounting Specialist

Job Type

Full-time

Description

POSITION SUMMARY : Provides accounting and data entry assistance in Finance and Administration as part of the Accounting Services Team by organizing filing and reporting systems, maintaining accurate constituent file information, distributing incoming mail, and preparing gift entry and general ledger entries.

ESSENTIAL JOB FUNCTIONS

• Accepts funds by entering credit card data; and processing daily cash, non-cash, and other donations according to Holt policies; assisting with the processing of event and artist program acquisitions by confirming and entering constituent and credit card data.
• Processes recurring and one-time cash receipts received through electronic funds transfer and credit card by verifying recurring transactions in gift database with electronic transfer and credit card systems and preparing gift sessions according to Holt policies and procedures.
• Provides data entry support and maintains integrity of the databases by processing sponsorship acquisitions obtained through Christian Artist program, securely handling and processing credit card information, adding, changing, and merging records according to Holt policies and procedures; providing backup on general journal entry batches; staying current with and adhering to Payment Card Industry requirements.
• Distributes mail and processes incoming cash receipts control tapes by opening and sorting by addressee, destination, and type; processing incoming batch totals and preparing ten-key calculator tapes.
• Prepares outgoing USPS mail and complies with postal service and delivery service requirements by preparing outgoing mail for delivery to the post office using Holt's postage equipment and processing prepared mail according to USPS regulations; maintaining postage equipment and meter reserves following procedures and notifying supervisor and vendor technicians of maintenance issues.
• Contributes to the efficiency of department operations by cross training on the duties of Accounts Payable Technician, Office Operations Coordinator, and Accounting Technician to be able to provide backup and assistance with work overflow, and other tasks as assigned.
• Maintains client confidence and protects operations by keeping financial and constituent information confidential and following internal controls, including payment card industry compliance.
• Contributes to the team effort by Exhibiting cooperative and effective work relationships, such as, responding positively to challenges, assignments, inter and intra departmental requests; and seeing beyond own tasks to help fulfill the organizational goals.
• Contributes to a positive, productive work environment by Meeting attendance and punctuality guidelines and pre-arranging time off with appropriate notice; treating all people with dignity and respect; and exhibiting good listening and comprehension skills including giving and welcoming feedback.

SUCCESS FACTORS :

The successful Accounting Specialist will have excellent data entry skills with attention to detail, be organized for effective use of time for most efficient completion of varied accounting and administrative responsibilities. The successful candidate will :

Requirements

KNOWLEDGE (MINIMUM REQUIREMENTS) : Minimum Qualifications High school diploma or GED with some college accounting credits or related field preferred; three years of accounting experience or an equivalent combination of training and experience. Knowledge of accounting principles and practices as well as general office practices and procedures. Proven skill in the development and utilization of detailed spreadsheets. Strong organizational and analytical skill. Able to process information in a timely and accurate manner. Detail-oriented administrative organization skills. Excellent verbal and written communication skills. Intermediate level skills in MS Office, including Excel, Word, and Outlook. Fast and accurate alphanumeric data entry skills, with minimum accuracy of 90% and speed at 8,000 kph.

INFORMATION PROCESSING : Research and analyze information for reports or inquiries related to incoming cash receipts, constituent files, or donor records. Set priorities on work, construct correspondence and reports, and organize filing systems.

SCOPE OF RESPONSIBILITY : Exercises initiative to handle work independently and in work-team environment. Attentive to procedures and able to analyze situations, identify and / or recommend efficiencies.

INTERPERSONAL COMMUNICATION : Works effectively with other employees to obtain compliance with accounting policies and procedures and achieve organizational goals and objectives. Coordinates work with supervisor and the accounting services team to assure accurate and timely accounting information. Exercises good judgment, courtesy, and tact, representing the organizations' interests in contacts with employees and the public.

IMPACT OF RESULTS : Accurate and timely donation processing assists in management of cash resources, accurate financial reporting, and assists in developing positive donor relations. Timely and accurate data entry allow for greater efficiency and security of databases and financial data. Timely and accurate distribution of mail provides for efficient operations.

Describe controls : Accounting Services Manager to review most work for accuracy and results.