What are the responsibilities and job description for the Electronic Records Specialist position at Holy Cross Medical Center?
The Health Information Management (HIM) Electronic Record Specialist is responsible for scanning, indexing and assigning form identification to all medical records in a timely and efficient manner, ensuring accuracy, and providing internal and external customers with the highest quality product and customer service. The HIM Electronic Record Document Specialist must at all times safeguard and protect the patient’s right to privacy by ensuring that only authorized individuals have access to the patient’s protected health information and that all procedures are in compliance with state and federal regulations, Holy Cross Hospital policy and HIPAA regulations. The Electronic Record Specialist processes requests for the Release of Information by reviewing the request for completeness and compliance with Holy Cross Hospital Policy and HIPAA Regulations. The Electronic Record Specialist monitors the daily transcription process and manually edits and assigns jobs as needed. The Electronic Record Specialist is responsible for assigning deficiencies to the providers for incomplete records and monitors the Delinquent Record Report on a weekly basis. The Electronic Record Specialist is also responsible for reviewing, identifying incomplete or errors and submitting birth certificates and Acknowledgement of Paternity papers via the E-Dave system to the State of New Mexico. The Electronic Record Specialist verifies Wound Care and Emergency Room Records have interfaced into Meditech, notifying the respective department the next working day. The Electronic Record Specialists distributes Emergency Room Records and other documents to providers not on Athena. Acts in a SuperUser capacity for the Meditech Scanning and Archiving System, providing support to users within the HIM department, and assists the IT Department with testing as required during system upgrades. Adheres to local IT test requirements and change control policies for the movement of code from TEST to LIVE system.
Qualifications:
High School Diploma or GED
Prior Health Information Management experience preferred.
Minimum 2 years of office experience with knowledge of scanning, indexing processes preferred.
Knowledge of medical record format and content for all patient records
Ability to review medical records and verify patient identification, form type and provider deficiencies.
Strong computer skills, including Microsoft Office Suite, Meditech experience desired.
Ability to read and communicate in English required, Bilingual in English and Spanish preferred
Knowledge of HIPAA
Medical Terminology
Detail oriented, excellent customer service skills and organizational skills required.
Current State of New Mexico Notary License or employee must obtain Notary License within 6 months of employment.
