Assistant Controller

Holy Innocents’ Episcopal School is seeking an Assistant Controller. The Assistant Controller reports to the Controller and is responsible for the daily accounting activities of Holy Innocents’ Episcopal School (the “School”). Under the Controller’s direction, the Assistant Controller uses sound accounting policies and procedures, strong internal controls and effective transaction processing routines to ensure meaningful, timely and accurate reporting.

The Assistant Controller will be proactive in performing his/her assigned duties, making use of the best available resources and technology and will be willing to take on other tasks specific to the general business function of the School.

The Assistant Controller understands the school environment and culture, maintains a professional demeanor and attitude at all times, and always puts the School’s mission and values at the forefront of his/her actions.

Essential Duties and Responsibilities

• Using the necessary accounting entries, record all financial activity/transactions, and prepare all associated supporting schedules, spreadsheets and necessary analytics.
• Ensure accounting entries reflect accurate and appropriate general ledger coding and are correctly recorded as changes in unrestricted, temporarily restricted and/or permanently restricted net assets.
• Manage fixed assets, including reviewing invoices to determine if capitalization is appropriate, creation of fixed assets, tracking of construction in progress projects, processing system generated depreciation and proper disposal procedures.
• Oversee the month-end reconciliations of accounts payable and accounts receivable/student billing to the underlying general ledger to ensure timely completion of reconciliations and other applicable reporting.
• Reconcile all gifts, pledges and associated activity with the underlying general ledger accounting records.
• Maintain appropriate records for all restricted transactions.
• Preparation and dissemination of monthly departmental budget and/or actual reports and forecasts for all budget managers.
• Under the direction of the Controller, assist in the coordination of the annual financial statement audit and the annual Retirement Plan audit, and ensure all necessary audit supporting documentation is prepared and available in a timely manner.
• Administer the School’s daily treasury function, including but not limited to monthly bank reconciliations for all bank accounts, managing petty cash needs, and carrying out/coordinating school-wide daily cash deposits.
• Assist in the preparation and submission of information necessary to respond to industry relevant annual surveys. Also, assist in the preparation of financial information as requested on an ad-hoc basis by any relevant stakeholders.
• Manage the School’s purchase card program, including issuance of cards and supporting cardholders.
• Establish new general ledger fund accounts and modify the general ledger chart of accounts as necessary.
• Prepare various accounting corrections and journal entries throughout the year as required.
• Under the direction of the Controller, maintain monthly closing journal entry checklist and timely produce month-end financial information, reporting and analyses as may be required.
• Maintain current working knowledge of US GAAP and other accounting standards as related to not-for-profit organizations.

Essential Qualifications and Skills

• Bachelor’s degree in accounting from an accredited college or university; CPA or Master’s degree a plus.
• Five years experience in an accounting-dedicated field; experience in not-for-profit accounting preferred. Experience with Blackbaud preferred.
• Demonstrated high-level double entry accounting skills.
• A high degree of computer literacy and exemplary, high-level skills in spreadsheet-based financial analysis in addition to experience with accounting software packages.
• Ability to analyze and organize financial data and perform complex computations accurately.
• Excellent administrative and organizational skills.
• Strong oral and written communication skills and good interpersonal skills.
• Works well with peers, superiors and parents. Maintains courteous, respectful relations with all seeking help with problems and complaints.
• Demonstrated self-starter able to multitask and consistently work without direct supervision while finishing tasks in a timely manner.