Payroll Manager

Description

Job Summary

The Payroll Manager is responsible for overseeing the accurate and timely processing of bi-weekly and semi-monthly payrolls using Paycom payroll processing. This role ensures compliance with all federal, state, and local payroll regulations and collaborates with People Operations to maintain accurate employee records, rates of pay, and deductions. The Payroll Manager serves as the subject matter expert in payroll processing, troubleshooting system issues, and identifying areas for process improvement.

Tasks, Duties, and Responsibilities

• Oversee and process bi-weekly and semi-monthly payrolls, ensuring accuracy, timeliness, and compliance with applicable laws.
• Audit employee time and labor data, addressing discrepancies with supervisors and ensuring proper recordkeeping.
• Maintain and update employee payroll records, including rates of pay, deductions, and benefits, in coordination with People Operations.
• Ensure proper calculation of wages, overtime, taxes, and deductions, including garnishments and levies.
• Serve as the primary point of contact for payroll-related inquiries, providing guidance to employees and management.
• Collaborate with the People Operations team to ensure seamless onboarding, offboarding, and payroll changes, as well as accurate employee classifications, final paycheck compliance, and adherence to collective bargaining agreements.
• Generate payroll reports and perform payroll reconciliations to ensure accuracy and compliance.
• Partner with Paycom representatives to implement system updates, troubleshooting issues, and optimize payroll functionalities.
• Maintain compliance with all payroll-related regulations, policies, and reporting requirements.
• Lead payroll audits and assist with financial reporting as needed.
• Develop and implement payroll best practices to improve efficiency and accuracy.
• Ensures compliance with California wage and hour laws, including meal and rest break penalties, overtime, and double-time calculations.
• Maintains payroll compliance for multi-county wage requirements, local sick leave laws, and government-funded program reporting.
• Supports compliance with California’s pay transparency laws, equal pay regulations, and state-mandated pay data reporting.
• Monitors and processes garnishments, ensuring adherence to California's wage deduction limits.

Values

Innovation – We encourage creativity and innovation because we believe that by striving for more efficient and effective ways of doing things, we can achieve exceptional results. Our drive for success is shared by all.  Our organization focuses on solutions and refuses to maintain the status quo. We challenge our team to be ahead of industry trends as we strive to lead and not follow.

Collaboration – We believe that working together collaboratively is the foundation of a culture that values teamwork, communication, and cooperation. This belief is central to every part of our business, both internally and externally, and strengthens our community.

Accountability – We take responsibility for our actions and for delivering on our commitments. We believe that by being transparent and accountable, we build trust and maintain the respect of our stakeholders.

Respect – We treat everyone with respect and dignity. We value inclusivity and believe that by upholding a culture of respect, we can foster a positive and supportive work environment. We treat others as we would want to be treated.

Empathy – We value empathy and understanding in all our interactions. We seek to understand the perspectives and needs of our colleagues, clients, and stakeholders to meet them with kindness and compassion.

Qualifications

Knowledge, Skills, and Education

• Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered.
• Minimum of 5 years of experience processing payroll for a large (200 employee) organization.
• Proficiency in Paycom payroll processing system preferred; experience with UKG a plus.
• Strong knowledge of federal, state, and local payroll regulations.
• Excellent attention to detail, accuracy, and confidentiality.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Exceptional analytical, organizational, and time-management skills.
• Ability to work independently, manage multiple deadlines, and adapt to changing priorities.
• Strong communication and problem-solving skills.
• Certified Payroll Professional (CPP) designation preferred or willingness to obtain within 12 months of hire.
• Bilingual skills (Spanish) preferred.
• Experience with collective bargaining agreements and union payroll processing is highly desirable.

Physical Requirements/Work Environment

This job operates in a professional office environment.  While performing the duties of the job, the employee is regularly required to have dexterity in using a telephone, computer keyboard, and other office equipment.  The employee is frequently required to stand, walk, and sit.  The employee may frequently move to interact with fellow employees and/or clients.

Equal Opportunity Employer Statement

Home of Guiding Hands is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, sexual orientation, or gender identity/expression), age, marital status, status as a protected veteran, among other things, or status as a qualified individual with disability.

About HGH

Home of Guiding Hands is a non-profit organization that was established in 1967 by a small group of dedicated and ambitious community members. The Mission of HGH is "to improve the lives of those we serve". We support children and adults in San Diego and Imperial Counties with intellectual and developmental disabilities, such as Down syndrome, epilepsy, autism, and cerebral palsy. We provide a full continuum of care including residential care in specialized group homes, independent living support, respite care, and adult foster home services.  Additionally, we provide early childhood assessments and services, tailored day support, Life Planning workshops, county-wide transportation services, and on-site activities at our resource center.

To see all our available career opportunities please visit: https://www.guidinghands.org/careers/

Salary : $75,000 - $95,000