Demo

Assistant Program Coordinator

HOME OF HOPE, INC.
Claremore, OK Full Time
POSTED ON 3/26/2025
AVAILABLE BEFORE 9/21/2025
Job Summary

To provide administrative and secretarial support to the Program Director, the Program

Coordinators, the House Managers and the Staff of the Community Supports and Residential Programs .

General Clerical Duties

  • Provide administrative support for the Community Supports/Residential Programs to include telephone coverage, copier projects, mail handling, supplies control and necessary communications internally and externally via letters, email, and distribution of policies and procedures.
  • Assist the Program Coordinators in the management of their schedules and handle calls for these managers from both internal and external sources.
  • Set-up and maintain suspense tickler files to track activities with specific deadlines. Manage central files. Update as needed contact lists.
  • Purchase office supplies and equipment with the approval of the Program Director. Maintain documentation.
  • Provide administrative support for Monthly Meetings. Provide logistical support by assuring meeting room is prepared and set up appropriately for events and meetings. Attend, take notes, transcribe and distribute minutes of meetings.
  • Perform special projects as assigned by Program Coordinator or designee.

Core

  • Assist staff with missed punches (in or out, leave-time, or other questions)
  • Take care of staff inquiries and needs, as well as phone calls on payroll Monday
  • Screen and process incoming calls and questions from staff to PC on payroll Monday

Mileage

  • Do monthly log on mileage, oil change
  • DOA mileage & trip summary
  • Figure the billable mileage and turn in to finance
  • Contact staff for current insurance and DL
  • Notify PC if there is questionable mileage in a timely manner
  • Contact HM if mileage is not turned in, utilizing good customer service skills
  • Track mileage, making sure HM is turning it in on time and it is correct
  • Alert PC if there are issues with timeliness, neatness, etc….

Personal Money, Petty Cash, PEX Cards, Fuel Receipts

  • Check the personal money & petty cash to ensure all is correct
  • Alert PC if there are issues
  • Call HM's if not turned in on time and alert PC if this is an ongoing issue

Responsibilities With Claremore Area Program Business

  • Courier for Claremore
  • Pick up client personal money and petty cash
  • Deliver client personal money and petty cash
  • Deliver pay stubs

General Job Duties

  • Enter on-line incident reports
  • Type up outcomes
  • Fax/scan DDS-5's and get to PC for med changes
  • Assist OCA during staff training audit – can locate copies of in-services if needed
  • Assist staff when PC is out of office
  • Assist PC with checking all in-services, making sure all are current – especially new hires and change of staffing between houses
  • Order office supplies
  • Filing
  • Fax PT, nutrition, ETL and other professionals monthly paperwork
  • Handout random drug screenings
  • Help PC's with quarterly summaries
  • All other duties as assigned.

Core Values

Client Centered Care: We are committed to making all decisions and performing all actions with the well-being of our clients as our primary focus, and to always putting our clients' interests ahead of our own.

Accountability: We take personal responsibility, as an organization and as individuals, for our actions, hold each other accountable, and expect to be held accountable at any point throughout the year for our decisions and actions.

Respect: While keeping the focus on the needs of our clients, we also commit to demonstrating mutual respect in communication and actions so that a positive environment for everyone is maintained.

Excellence: We are committed to using established best practices, to evaluating effectiveness of our efforts, and to demonstrating a willingness to change current practices at any point based on evidence that change is needed.

If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right. Surveys & Data Sets

What is the career path for a Assistant Program Coordinator?

Sign up to receive alerts about other jobs on the Assistant Program Coordinator career path by checking the boxes next to the positions that interest you.
Income Estimation: 
$48,463 - $59,786
Income Estimation: 
$35,645 - $49,805
Income Estimation: 
$65,352 - $83,351
Income Estimation: 
$61,013 - $81,239
Income Estimation: 
$70,882 - $94,516
Income Estimation: 
$49,359 - $62,131
Income Estimation: 
$59,158 - $74,794
Income Estimation: 
$59,158 - $74,794
Income Estimation: 
$72,615 - $89,381
Income Estimation: 
$42,423 - $53,300
Income Estimation: 
$49,359 - $62,131
Income Estimation: 
$40,950 - $50,639
View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

Job openings at HOME OF HOPE, INC.

HOME OF HOPE, INC.
Hired Organization Address Strang, OK Full Time
Description : Responsible to serve as a support person to all individuals receiving services by Home of Hope Inc. This s...
HOME OF HOPE, INC.
Hired Organization Address Vinita, OK Full Time
Description : JOB PURPOSE : The Cook / Assistant Teacher is responsible for preparing and serving attractive, nutritiona...
HOME OF HOPE, INC.
Hired Organization Address Strang, OK Full Time
Description : Develop business relationships so that employment opportunities are available for clients. Facilitate the ...
HOME OF HOPE, INC.
Hired Organization Address Big Cabin, OK Full Time
Description : JOB PURPOSE : The Cook / Assistant Teacher is responsible for preparing and serving attractive, nutritiona...

Not the job you're looking for? Here are some other Assistant Program Coordinator jobs in the Claremore, OK area that may be a better fit.

Assistant Program Coordinator

Hope Housing Inc, Claremore, OK

Assistant Coach and Program Coordinator

The University of Tulsa, Tulsa, OK

AI Assistant is available now!

Feel free to start your new journey!