Fraternal Administrative Assistant

Do you value giving back to your community and making an impact on the lives of others that you work with? Modern Woodmen of America is seeking a detail-oriented, organized and motivated professional to join our Fraternal department as a Fraternal Administrative Assistant. As a Fraternal Administrative Assistant, you will provide administrative and clerical support to the Chief Fraternal Officer and fraternal management staff.

Modern Woodmen of America is the nation’s third largest fraternal benefit society with assets over $18B. Fraternal benefit societies are unique membership organizations with peculiar names that pair the “member owned” characteristic of a mutual insurance company with the “social mission” characteristic of a service organization. They unite individuals with common bonds, provide a variety of life insurance and investment products, and form one of the nation’s most effective volunteer networks.

Responsibilities:

• Welcome guests and callers and act as a main point of contact for all things related to the Fraternal Department. Help discover answers to questions and follow up on outstanding items as needed.
• Prepare accurate reports, correspondence and other documents for Board of Directors and other key audiences.
• Design and create visually appealing, high-impact presentations using PowerPoint and other design tools, ensuring materials are engaging, professional, and aligned with the corporate standards.
• Maintain and update internal web content, including The Connection, The Training and Resource site for fraternal leaders, and the website for Modern Woodmen of America and Impact Institutes.
• Lead the administrative efforts related to fraternal award programs. Be involved at every level and help double-check data.
• Be a champion and key supporter of the value of fraternal, especially when maintaining relationships with elected officials, supporting state fraternal alliance needs, creating state fact sheets, and other matters related to governance.
• Lead or assist with operations related to several fraternal member benefits/programs – including the Newborn Life Insurance Benefit, Orphan Support Benefit, and Financial Relief Fund related to natural disasters.
• Assist with department budgeting and inventory. Prepare sections of the annual budget, review monthly expenditures and provide explanations for variances. Prepare and track purchase orders.
• Have a significant role in research projects; development of survey forms; capturing, saving and sharing data. Present findings in a clear and visually compelling manner, demonstrating strong data literacy and proficiency in data visualization tools.
• Manage office filing and inventory systems, including the department’s record retention document and internal control reports.
• Process and/or assist with processing of travel expenses and related transactions for members of the Fraternal Department.
• Assist with natural disaster response communication to members about Financial Relief Fund.

What we need:

• Associate’s degree required.
• One to three years related experience.
• Fully proficient in Microsoft Office, especially Excel and PowerPoint.
• Experience working in a fast-paced environment balancing numerous priorities at once.
• Ability to learn quickly and a desire to keep learning.
• Willingness to embrace change and has a natural curiosity.
• Like solving problems, helping people and find joy in making processes more efficient.
• Ability to handle sensitive information with a high degree of discretion, confidentiality and professionalism.
• Ability to collaborate and foster positive working relationships with internal and external customers.
• Exceptional verbal and written communication skills and able to connect effectively with a variety of audiences and consistently represent the department with professionalism and a fraternal spirit.

What we offer:

• Pay: The hourly pay for this position is $22.50. The specific rate will depend on the successful candidate’s qualifications and prior experience.

• Work Arrangements: This is a full-time Hybrid position: 37.5 hours per week (7.5 hours per day), Monday- Friday, with flexible start time between 7:00AM-9:00AM. Hybrid positions work at least 3 days in office and the remaining days each week working from home.  Employees beginning to work in a new hybrid role will be asked to work on-site (5 days a week) during the initial training period which may be up to 1 year.
• Stability: Modern Woodmen has been Modern Since 1883_SM and exists for our members. We make long-term decisions that provide stability to our employees, financial representatives, and members.
• Respect for Personal Time: We offer vacation, sick leave, and 11 paid holidays. We value your time outside of work and offer careers that blend work and life well.
• Great Culture: We build strong working relationships across our organization through collaborative work and volunteer opportunities.

• A Beautiful Office: Enjoy a beautiful view! Our home office, located in downtown Rock Island, IL, has a lovely plaza overlooking the Mississippi River.
• On-site café: Our employees can purchase a variety of breakfast, lunch, and beverage options at Café 1883.
• A Thriving Local Community: Not from the Quad Cities and hesitant to consider relocation? Give it some thought. The Quad Cities offers an idyllic Midwestern lifestyle along the mighty Mississippi and consistently ranks at the top of the list for quality of life and cost of living. It’s home to more than our share of artists, festivals, and fun in every season.

• Exceptional Benefits: Our comprehensive benefits package is designed to support your health and financial well-being. Benefits include:

• • Company-paid retirement plan
  • Matching 401(k) Plan
  • Medical, Dental, Prescription drug Insurance. We pay 100% of employee health insurance premium and 50% of employee dependents’ premiums.
  • Group Term Life Insurance
  • Long-term and short-term disability.
  • Voluntary benefits: Vision, Flexible Savings Accounts, Accident Insurance

Modern Woodmen is an equal opportunity employer. Modern Woodmen is committed to providing a respectful environment where each person’s diverse opinions, attitudes, attributes, and feelings are respected.

Salary : $23