What are the responsibilities and job description for the Administrative Assistant position at Homefull?
Homefull Job Description
Administrative Assistant - Columbus
Title: Administrative Assistant
Department(s): Columbus Division
Reports to: Chief of Staff
Homefull is a non-profit addressing the needs of people who are at risk of or experiencing homelessness or are formerly homeless. Our focus is addressing housing, food, and jobs in order to help stabilize people and prevent a return to homelessness. Our Columbus division provides support services and property management to formerly homeless people residing in Permanent Supportive Housing settings as well as a Rapid Rehousing program serving single adults.
Summary of essential job functions
The Administrative Assistant will be responsible for:
- Being a primary support to the Columbus Division and Columbus office by:
- Managing office needs like supplies and deliveries,
- Compiling monthly procurement order for review/approval
- Serving as a gatekeeper by answering the door to the office,
- Fielding general inquiry calls to the agency/division,
- Assisting with managing calendars,
- Assisting with HR needs of the agency such as onboarding of new staff,
- Completing reports as requested,
- Composing and preparing confidential correspondence,
- Setting up the meeting room as needed,
- Assist with mailings
- Organizing and cleaning of the office,
- Maintaining confidentiality of sensitive documents and communications.
- Supporting staff by scanning documents, making copies, shredding paperwork when needed, etc.,
- Ability to stand for long periods of time, lifting and carrying of objects weighing 15-20 lbs.
- Current Driver License, insurance and reliable vehicle
- Assist with other office tasks as assigned,
This person will be part of a team that supports the programming and overall mission and vision of Homefull and specifically the Columbus Division, helping the agency to be a high performing and a quality workplace.
Minimum requirements
Associate’s degree or higher or commensurate experience in a related field.
Abilities required
Excellent oral and written communications skills, knowledge of Homefull’s services, proficient in data entry, excellent computer skills including but not limited to Word, Excel, Power Point, and Outlook.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. All personnel may also be required to work outside of normal business hours from time to time, as needed.
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