What are the responsibilities and job description for the Accounts Payable Specialist position at Homeless Prenatal Program?
Title: Accounts Payable Specialist
Reports to: Senior Accountant
Directly Supervises: None
Summary of Job:
Under the general supervision of the Senior Accountant, the Accounts Payable Specialist provides professional accounting support to the Finance Department. The Accounts Payable Specialist plays a critical role in supporting the financial operations by ensuring the timely and accurate processing of invoices, payments, and expense reimbursements. This role contributes to the organization’s mission by ensuring compliance with generally accepted accounting principles and organization's policies, procedures and contracts. The Accounts Payable Specialist will also provide administrative support in other areas as directed by the Senior Accountant, Comptroller or Finance Director.
Essential Duties and Responsibilities:
Fiscal: Maintain the Accounts Payable System, from entering of invoices to generating and mailing checks to organizing and maintaining accurate and complete documentation.
Review, verify, and process invoices for payment, ensuring accuracy and proper approval.
Manage and reconcile petty cash, enter manual checks and petty cash into Fund E-Z ensuring proper documentation.
Manage and reconcile company credit card and expense reporting functions.
Support in managing and reconciling the weekly emergency gift card distribution and items.
Maintain accurate and up-to-date accounts payable files and records.
Perform additional month-end close procedures, Bank and G/L account reconciliation, and participate in monthly and quarterly account analysis.
Order and Maintain Inventory of Client Gift Cards.
Assist with sorting mail and entering check donations information into the donations spreadsheet.
Maintain files for audit purposes.
Prepare monthly productivity reports.
Gather, prepare, and/or maintain a variety of records, reports, fiscal data and confidential records.
Prepare annual 1099 forms.
Other duties as assigned.
Core Competencies:
All HPP Staff are expected to meet the expectations of our Core Competencies:
Accountability and Reliability: Shows up for the team, the clients, and the organization; takes responsibility for actions, and follows through on tasks and projects.
Collaboration: Helps colleagues as needed, views responsibilities as shared; actively participates in agency-wide initiatives/efforts.
Communication: Uses effective written and oral communication with coworkers and community served; understands emotions of self and others, and responds with empathy.
Continuous Learning: Demonstrates curiosity and eagerness to learn and develop professionally.
Equity Mindset: Understands and is committed to goals of diversity, equity, and inclusion and fostering an inclusive environment; consistently centers equity in the organization’s work both internally and externally.
Proficiency in area of focus: Has skills and knowledge in role and area of focus.
Qualifications:
Accounting degree strongly preferred; or a Bachelor’s degree with a minimum of 2 years related and progressive work experience in non-profit accounting.
Experience with Fund EZ or other enterprise level business accounting software is strongly preferred.
Detail oriented.
Advanced skills in Excel including dashboard creating and maintenance and pivot tables.
Excellent organization, prioritization, and interpersonal communication skills, service oriented behavior and ability to use good professional judgment required.
Advanced skills in PC/Word processing/database/spreadsheets systems/Fund EZ and integrating these to produce complex reports and documents.
Ability to communicate financial concepts to non-finance staff in a constructive and collaborative manner.
Flexible; handle multiple tasks with the ability to meet critical deadlines. Ability to meet short term and long term goals and project deadlines.
Ability to work independently.
Experience with multi-cultural/multi-lingual populations/multi-disciplinary teams preferred.
Understanding of, and commitment to, social justice, and HPP’s mission and organizational values.
Understanding of the intersection of racism and poverty and a commitment to social justice, anti-racism, and HPP’s mission and organizational values.
HPP recognizes the value of having a staff that brings a wide range of perspectives to this work based on language, ethnicity, race, gender, socio-economic background, political beliefs, sexual orientation, and disability. We are committed to maintaining a diverse, multicultural working environment and particularly encourage applications from candidates with lived experience in the communities we seek to serve.
Physical Requirements: This position requires the ability to work under stress and handle multiple project deadlines.
Certificates, Licenses, Registrations: California Driver’s license and insurance preferred, not required.
Work Environment: Fast-paced, multi-cultural, collaborative work environment Hours: Full time - 39 hours/week
Salary: $64,586 excellent benefits package
FLSA Status: Exempt
About HPP
Founded in 1989, the Homeless Prenatal Program (HPP) is a nationally recognized family resource center in San Francisco that empowers homeless and low-income families, particularly mothers motivated by pregnancy and parenthood, to find within themselves the strength and confidence they need to transform their lives.
HPP helps families become healthy, stable and self-sucient. We focus on the social determinants of health, supporting both parents and children in order to strengthen the whole family. With services ranging from emergency support to intensive case management, the agency partners with parents to address family needs during the critical years from pregnancy through kindergarten.
The first agency in San Francisco to hire former clients as sta, HPP’s evolution has been guided by the community it serves. More than half of HPP’s immensely talented state of 125 come from the community and/or are graduates of the agency’s Community Health Worker Apprenticeship Program, which trains individuals for careers in the nonprofit sector.
Over the years, HPP has received considerable recognition for its service to the community. In 2022, we were named “Nonprofit of the Year” by the San Francisco Chamber of Commerce, and our work has been highlighted by The New York Times, CNN, KQED, The Huffington Post, People and The San Francisco Chronicle. Additionally, HPP receives consistently high ratings by leading philanthropic evaluators such as Guidestar and Charity Navigator.
The Homeless Prenatal Program is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Salary : $64,586