Facilities Assistant

Job Duties and Responsibilities (Essential Job Functions)

1. Establish and maintain professional relationships with vendors, property managers and companies providing Long Companies with supplies, assets and services.
2. Provide excellent customer service to the customers of the Facilities Department, which includes administration, branches, agents and customers.
3. Visit branch offices to identify Facilities related needs, including safety concerns.
4. Assist in Facilities set-up for special events and programs.
5. Handle minor building and equipment problems and minor repairs.
6. Provide delivery/courier services as needed.
7. Perform supporting duties to ongoing Facility projects such as setting up supply cabinets, stocking forms, and administrative help.
8. Provide backup support for the Home Office front desk.
9. Provide administrative assistance to Executive team and other departments as needed.
10. Perform any additional responsibilities as requested or assigned. 

Performance Expectations

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications

Experience:

• Minimum of two years experience in Facilities management.

Knowledge and Skills:

• Bachelor’s degree in business administration or related field; or equivalent work experience.
• Knowledge of property management, including leases.
• Strong computer skills, including proficiency in use of Excel and Word software.
• CAD experience preferred.
• Basic understanding of mechanical operation and ability to make some repairs.
• Effective interpersonal skills, a customer-service focus and ability to relate to vendors.
• Project management skills; ability to prioritize and handle multiple issues and projects concurrently.
• Willingness to travel when necessary.

Other (licenses, certifications, schedule flexibility/OT, travel, etc.):

• N/A

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer